Job Duties/Description:

• Welcome and guide visitors, clients, and callers.
• Manage mail, email, voicemail, and incoming/outgoing packages.
• Organize the printing, binding, and delivery of project documents.
• Maintain tracking spreadsheets for shipping and courier services to ensure accurate billing.
• Keep the office tidy and supplies organized; ensure coffee bars, food, and beverage coolers are stocked.
• Track monthly office supply expenses to adhere to the budget.
• Schedule and manage appointments, meetings, lunches, and conference room bookings.
• Coordinate staff events and assist in preparing for client events as needed.
• Arrange office lunch and learn sessions with vendors; handle food orders, track dietary restrictions, set up audio/visual equipment, document attendance, and clean up afterward.
• Report daily check balances to relevant parties.
• Oversee the maintenance of office facilities and equipment.
• Provide administrative support to the leadership team as required.
• Assist in editing the internal monthly newsletter(s).
• Support Human Resources as the team Culture Champion.

Requirements:

• 2 years office administrative experience required
• Proficient in MS Office is required.
• Experience in Adobe Suite (ex. Illustrator or Photoshop) is a plus!

Additional Info:

• Pay range: $20-25/hr
• Schedule: M-F 8a-5p
• Location : In office, Bloomington
• Type: Direct Hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.