*****Location: IN OFFICE IN MINNEAPOLIS, MN****

This role manages the projects and client communication from the time a sale closes to the start of production. It is a vital position to the production team who works in tandem with the Scheduling Assistant and Operations Manager to accomplish all these goals.

Details:

• Schedule: Monday-Friday 7am - 4pm with 1 hour lunch break
• Location: 100% in office in south Minneapolis (NOT downtown)
• Type: Direct hire with benefits
• Pay : $60K-$75K depending on experience level

Responsibilities:

Scheduling:

• Project scheduling for a group of 35 employees 5-10 independent contractors.
• Sets tentative long-term schedules and specific short-term schedules.
• Determines the duration to complete a project based on paperwork from sales team.
• Orders materials and sets delivery dates to coincide with project starts.
• Creates a tentative production schedule for both the year and individual projects.
• Creates current lead time projections based on organizational systems.
• Adjusts schedule, crews, & deliveries on short notice.
• When necessary, schedule someone to meet city inspectors.
• Schedule jobs and crews as efficiently as possible considering proximity and personnel and other projects.

Interdepartmental connectivity

• Collaborate with supervisors and project managers to determine and schedule the most appropriate personnel for the job.
• Communicate both short-term and long-term schedule and proposed start dates to sales department, production department, clients, & suppliers.
• Works closely with the operations manager.

Communication:

• Sends out project information to independent contractor crews and project managers.
• Keeps a record of all client, crew, vendor communication, and special requests while the project is in the scheduling phase.
• Responsible for all customer updates before the start of a project and throughout process (backup for pm's).
• Will be the second contact person if the project manager is unavailable.
• Field customer calls regarding scheduled jobs, questions, requests and concerns.

Permits and materials:

• Confirm that all necessary paperwork has been completed before the start of the project, such as permits, waivers, affidavits, and special orders.
• Assist the project managers with coordination to make sure the crew has what it needs before it starts (materials, delivery date, special orders, dumpsters, equipment & cranes).
• Maintain organizational strategies for inventory, suppliers, sub-contractors, municipalities, and other production related support.

Requirements:

• Smartsheet experience - highly preferred (they use this for scheduling)
• Construction industry is (preferred - not required) or logistics also works
• Experience working with multiple projects/duties simultaneously
• Great with multitasking
• Basic Microsoft Office knowledge: Word, Excel, & Outlook
• Possess client-facing soft skills
• Works well in a team setting and sharing responsibility (everyone works together as a team in this office)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.