Shift : Monday Friday 9 : 00am 5 : 00pm

Job Summary : This role is responsible for performing accounts payable and disbursements tasks, coordinating activities internally and externally, handling vendor inquiries, and various other functions within the department.

Primary Responsibilities :

Accounts Payable

• Process accounts payable transactions accurately.
• Contact internal customers and vendors regarding any issues with invoices and follow up on any discrepancies.
• Answer inquiries about payments and invoices, statements, and other requests for payment.
• Resolve invoices detained in exception processing. Assist other individuals outside of A / P that use Zycus for reviewing & approving invoices.

As system issues arise, will be responsible for fully documenting issues and submitting to the IT department. As issues are resolved, will be responsible for testing the resolutions, and updating documentation.

Education and Experience :

• Add existing and new vendors for electronic payment using Zycus / SAP, which includes entering vendor banking instructions and payment method fields in the Vendor Master.
• Maintain all customers and vendor-related master data in Zycus / SAP ensuring adherence to Purdue policy, as well as IRS regulations.

Perform vendor Tax ID Number matching on IRS website prior to setting up vendors. Perform vendor review and cleansing in preparation for 1099 IRS reporting.

• Audit checks when requested and audit all wire transfers to ensure accuracy and appropriate sign-off authorization.
• Coordinate and review offshore T&E expense report audits to ensure compliance with Purdue policy and IRS expense reporting regulations.

Compile reports analysis - includes monthly metrics, ad hoc reporting, and T&E analysis. Run monthly Sales Gallery uploads and Vendor master file downloads for analysis.

On a weekly basis, validate customers Control Substance Registration Certificate with the DEA active registrants list.

Assist Associate Director with developing departmental objectives. Develop and update department Standard Operating Procedures (SOPs) ensuring internal controls are not compromised.

Keep SOPs up to date with all current procedures; remain current with internal controls best practices and tests internal controls periodically.

• May perform other administrative tasks to support the Finance department.
• Bachelor's degree in Finance / Accounting or equivalent experience
• At least three (3) years of accounts payable / accounting experience

• Extensive knowledge of accounts payable processes
• SAP ERP experience required; SAP and / or Zycus procurement system experience preferred
• Must possess strong organization, communication, and interpersonal skill

Last updated : 2024-06-13