Description

BASIC FUNCTION:

Under supervision of the Chief Financial Officer, prepares financial statements, maintains accounting and fixed asset systems, records manual accounts receivable, prepares audit schedules, and performs other general finance duties.

RESPONSIBILITIES:

A. FINANCIAL STATEMENT PREPARATION

1. 1. Following the Financial Statement Closing Checklist:
      1. Assures all billing, payroll, cash management, and accounts payable functions are completed and properly posted for the month.
      2. Prepares working papers and records monthly journal entries in the Financial Management software system.
      3. Records recurring journal entries in the Financial Management software system.
      4. Runs a preliminary trial balance and reviews for accuracy.
      5. Records adjusting journal entries as necessary.
      6. Runs a preliminary financial statement and reviews for accuracy. Updates the statement of cash flows and other supplemental schedules.
   2. Runs a final trial balance, journal entry reports, and detailed general ledger.
   3. Submits all working papers and financial reports to the Chief Financial Officer.
   4. Runs financials for the President/CEO, and program directors after Chief Financial Officer reviews.

B. ACCOUNTS RECEIVABLE

1. 1. Receives invoices from programs and inputs into the accounting system.
   2. Prepares/updates Excel spreadsheets for applicable billings and inputs journal entries into the accounting system.

C. FIXED ASSETS

1. 1. Maintains fixed assets records in the fixed asset software system.
   2. Records fixed assets pursuant to capital expenditure policy.
   3. Prepares and records monthly depreciation journal entry.
   4. Maintains electronic copies of fixed asset additions, transfers, and disposals.
   5. Performs a quarterly reconciliation of capital expenditures and accumulated depreciation with the general ledger.

D . FINANCE

1. 1. Prepares schedules for annual financial statement audit and gathers information requested by auditors.
   2. Prepares schedules for the annual 401(k) audit and gathers information requested by auditors.
   3. Maintains census and enrollment information for all employees participating in the agency 401(k) plan.
   4. Maintains general ledger account information in the Financial Management system and issues chart of accounts revisions to the program directors under the direction of the Chief Financial Officer.
   5. Reconciles all bank accounts and agency petty cash accounts monthly.
   6. Prepares schedules required to file the annual Form 990.
   7. Assists the Chief Financial Officer in the preparation of the annual operating and capital budgets.
   8. Serves as backup for the Finance Assistant with operating deposits, accounts payable processes, and payroll.
   9. Prepares monthly Medical Mutual Invoice.

Performs other duties as assigned by the Chief Financial Officer

Qualifications

QUALIFICATIONS: A minimum of a bachelor’s degree in accounting and 2 years’ experience. Must have intermediate or advanced level skills with Microsoft Office, computer accounting systems, and basic Adobe Acrobat skills. Must have reliable transportation and a valid Ohio driver’s license with two (2) or fewer moving violations.