ACCOUNTING ASSOCIATE,

KOVALSKY CARR DIVISION

Who we are:

United Electric Supply Co. Inc. is a nationally recognized, 100% employee-owned company that is a major supplier of electrical products, and advanced services for the construction and industrial markets. They offer a full range of electrical products and services with concentrations in industrial automation, building automation, lighting, wire/cable/conduit, distribution and control, data communications, electro-mechanical and energy solutions. With over 300 employees, United is headquartered in New Castle, Delaware with locations throughout Delaware, Pennsylvania, Maryland, New Jersey, and Virginia.

Summary/Objective

This individual performs a variety of accounting activities, including but limited to, billing, accounts payable, accounts receivable, and cash applications. The ability to cross-train and collaborate within a multi-functional team is a must to ensure accurate accounting functions.

Essential Functions

• Receive and verify invoices necessary to ensure accurate payment of legitimate invoices on a timely basis. Verifies quantity, unit price, extension, and discounts.
• Apply customer payments via lockbox, ACH, or in-house deposits.
• Ensure banking system transfer of ACH and lockbox deposits into our ERP system, printing the deposit backup for posting.
• Process credit card payments for approved customers.
• Daily update of the ABA and Account number for customers when their check does not apply during cash application.
• Daily review of the EDI queue, processing the invoices for directs so the customer can be billed.
• Research and resolve invoice issues such as problems related to receiving, pricing, billing, and insurance while maintaining timely payment.
• Run the imaging exception report to ensure the invoices entered into payables meet the guidelines in the SPI.
• Generate a report by user ID to ensure all invoices are on the report and the amounts match.
• Establish and maintain vendor records. Communicate with purchasing when vendor address changes.
• Review the AP exchange account to ensure the amount is zero.
• Process the invoices received via EDI daily and send trackers to the pricing department or the buyer on the PO if any problems occur.
• Monthly review of outstanding checks that are over 6 months.
• Operate a multi-line switchboard and greet visitors in a friendly manner.
• Answer telephone calls (150 calls per day).
• Works closely with internal departments, combining individual efforts to better serve the customer.
• Perform other duties as obvious or assigned.

Commitment to Safety:

• Adhere to all United Electric health, safety, and environmental policies.
• Act in a safe and positive manner always, ensure that those around you do not put themselves or others at risk. Your personal safety is your responsibility.
• Complete an accident/Incident report for any safety and/or health infractions that occur or is witnessed.

Qualifications:

• 2-3 years of accounting experience (A/R, A/P, Billing)
• Bachelor's degree in accounting/finance preferred
• Proficiency in the Microsoft Office Suite
• Proven track record of achieving results
• Organizational and Time Management skills
• Proficient in communication
• Strong attention to detail

Compensation and Benefits:

• We offer attractive compensation and benefits which include:
• Health, Dental, and Vision Insurance
• Disability Insurance and Life Insurance
• 401(K) and Stock Ownership
• Paid Vacation and holidays
• Educational Benefits
• Wellness Programs
• Work/Life Balance

We are an equal opportunity employer