Job Summary:
Our company is seeking an experienced Office Manager to join our team. The Office Manager will be responsible for maintaining the day-to-day operations of the agency. The Office Manager shall ensure compliance of the human resource files, assist in the hiring process, and provide support throughout the client intake process.

Responsibilities:

• Works under the direct supervision of Chief Executive Officer
• Initiates and maintain job ad postings vid Indeed, Craigslist, SnagAJob, and any other ad posting sites
• Scheduling and conducting all New Hire Human Resources Orientation
• Scheduling interviews for potential new hires
• Maintain day-to-day operations of the office
• Verify Medicaid Eligibility for all active clients on a monthly basis
• Verify Medicaid Eligibility for incoming referrals
• Assist with the intake process of new clients as needed
• Reviewing remittance to ensure all billing is accounted for and claims are paid
• Obtaining and maintaining all required for personnel files
• Scheduling and conducting annual trainings, as needed
• Ensuring background documents are sent off within 15 days of employee/contractor's hire date
• Attending weekly management team meetings
• Completing billing spreadsheet on a weekly basis and sending it to the CEO for further review and approval
• Assisting with completion of payroll
• Tracking and reporting incoming payments from insurance companies
• Conducting personnel audits on at least monthly
• Communicating with all management staff in regards staffing needs
• Responsible for giving weekly reports during management team meetings in regards oncoming new hires, scheduled orientations and any other pertinent information in reference to the agency's human resources department
• Send out emails and text correspondences in regards needing pertinent documents, upcoming trainings, etc., as needed
• Ensure all personnel charts are up-to-date and current at all times
• Any other designated duties that are not listed on this document set forth by the CEO

Requirements:
- At least a High School Diploma
- At least 2 years of administrative experience
- Ability to understand and interpret the policies, procedures, and general organizational structure of the agency
- Strong organizational skills with attention to detail.
- Excellent verbal and written communication skills
- Ability to keep accurate records and prepare reports
- Available to work a flexible schedule that includes evenings and some weekends
- Valid driver's license and access to an automobile on a regular basis

Join our team as an Office Manager and contribute to the smooth functioning of our office environment. This role offers the opportunity to showcase your skills in a dynamic workplace setting.

Job Types: Full-time, Contract

Pay: From $19.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Choose your own hours
• Monday to Friday
• Weekends as needed

Experience:

• Administrative experience: 2 years (Required)

Work Location: In person