KEY RESPONSIBILITIES

• Facilitate recruitment for vacant positions:
• Initiate employment process upon receipt of notification of approved Requisition in Recruitment Management System (RMS)
• Develop rapport with Directors, Personnel Officers, Managers and Supervisors by assisting with questions regarding Employment guidelines and coaching with use of RMS
• Establish applicant pool and forwards qualified/screened applicants to hiring managers
• Follow all processes related to the employment process and required documentation
• Attend and conducts recruitment events; provide information regarding employment at UAHSF including information concerning benefits, working hours and conditions, promotional opportunities, pay levels, etc.; solicit interest in UAHSF as a prospective employer
• Advertise vacant positions in appropriate publications when necessary
• Counsel employees seeking transfers
• Follow the guidelines of the applicant screening process
• Conduct screening process on candidates placed in the RMS Screening Folder by recruiters, using Telephone Interview Guide when necessary, (provided by Employment Manager) to identify qualified candidates for testing/personal interview
• Conduct personal interviews using Interview Guide (provided by Employment Manager)
• Follow all processes related to the employment process and required documentation
• Disposition all qualified candidates into RMS Recruiter Review for review and placement by the Recruiter into RMS Hiring Manager Folders
• Complete a variety of duties with Pre-Hire and Onboarding process for new hires:
• Assist applicants with on-line application and questions as needed
• Schedules New Hires for new hire meeting and Employee Health visit
• Meets with hires to complete necessary paperwork in the Onboarding process
• Assists new hires as needed with onboarding questions such as resetting passwords
• Conduct sourcing and applicant screening under the direction of the Recruiter(s):
• Review applications according to job description requirements
• According to interview guides, conduct phone interviews with prospective candidates
• Input relevant interview note information in RMS and maintains appropriate records
• Source passive employment candidates
• Submit postings for job vacancies, including Alabama Job Link site
• Complete administrative tasks related to candidate screening and onboarding to facilitate a smooth operation of the department for staff and visitors:
• Enter the background check results
• Enter results for the TB and drug screen into RMS following receipt of clearance by Employee Health
• Scan interview notes into RMS
• Answer questions concerning departmental issues from visitors or telephone calls when appropriate
• Conduct testing for applicants:
• Contact candidates placed in the RMS Screening Folder by recruiters for required testing.
• Send electronic testing link based on job description requirements
• Monitor computer set-up for testing in applicant room when applicable
• Give clear and concise instructions for testing
• Review testing scores with applicants
• Scan all applicant testing documents into pdf file and attaches them in RMS immediately following testing
• Performs general office and administrative tasks, responsible for maintenance of confidential files:
• Maintain employment supplies, equipment and forms inventory; process invoices for payment
• Assist with making ID badges for new hires and other employees as needed
• Administrative tasks as delegated by Recruiter(s) or Manager
• Maintain I-9 files. Reviews forms are complete and accurate for audit purposes
• Submit competency related documents to Imaging
• Ensure employee number and Blazer ID is entered to hired file in RMS requisition

Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one’s own work; (3) work independently; (4) respect and preserve the confidential data to which this position has access,(5) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, or unusual or situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.