Closing Date:

University of Arkansas - Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Required Education and/or Work Experience: Minimum qualifications include a formal education equivalent of a high school diploma; plus, one year experience in a clerical field or related area. Other job-related education and/or experience may be substituted for part of these requirements.

Preferred Education and/or Work Experience: Associate degree or equivalent; plus, one year of specialized training in the secretarial field; plus, two years of clerical experience.

Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:

• Ability to handle confidential information with absolute discretion
• Strong computer skills including data entry, word processing and spreadsheet programs
• Good working knowledge of grammar, punctuation, and spelling Knowledge of general office procedures
• Knowledge of basic record keeping procedures
• Ability to operate standard office equipment.

Essential Job Duties & Responsibilities: The Administrative Specialist III will serve as secretary/administrative support for the department chair and faculty, answer phones, and assist visitors and students. Other primary duties include:

• Maintain records (including computer and paper files)
• Prepare travel arrangements, travel requests and travel reimbursements
• Prepare faculty load reports
• Prepare textbook, supply, and printed material orders
• Enter schedule information into university database system
• Enter information into Workday for various documentation needs
• Conduct annual inventory of equipment for the mathematics department
• Maintain appointment calendar for department chair
• Monitor concurrent faculty status Maintain interdepartmental communications
• Maintain office equipment Prepare monthly department reports for department chair pertaining to budget, enrollment and advising
• Maintain supply inventory
• Arrange faculty interviews and luncheons for potential new faculty and prepare agendas
• Assist department chair with connecting students with advisors
• Track faculty absences for the department chair and assist in planning coverages of classes
• Perform duplication and Xeroxing per request
• Maintain knowledge of current college and university policies and procedures
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates
• Requires consistent on-time attendance
• Other duties as assigned

Additional Information:

Working Relationships: The Administrative Specialist III position has regular contact with department chair, faculty, and students, as well as contact with other university personnel and administration and will work in coordination with the dean's office.

Special Job Dimensions: Work performed primarily in an office setting. While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to 50 pounds. Routine work schedule Monday through Friday, 8:00am to 5:00pm with occasional overtime and travel required

Background Check Requirements. Criminal Background Check and Motor Vehicle Registry (MVR) Check.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.