Location: Santa Cruz
Job ID: 51788
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 05-01-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Psychology Department currently has 30 academic FTE, an administrative staff of ten, and makes several temporary academic staffing appointments each year. The Psychology Department has over 2200 undergraduate students declared and proposed in the Cognitive Science and Psychology majors and 69 Psychology PhD graduate students. The Psychology Department Faculty and Staff are all currently housed in Social Sciences 2. The Psychology department staff promote a strong spirit of teamwork and embrace UCSC's Principles of Community in meeting the needs of a diverse range of constituents.
More information can be found here: https://psychology.ucsc.edu
JOB SUMMARY
The Psychology Assistant Department Manager uses professional skills to apply organization policies and procedures to oversee a variety of ongoing administrative operational activities. The incumbent will administer and coordinate department programs as defined by the Department Manager and Chair, to include the department's colloquium series, faculty recruitment job talks, and other departmental events. This will require developing and maintaining program budgets, space planning and calendaring, purchasing, travel processing, communications and marketing via website updates, newsletters and email invitations. The incumbent will review financial reports and support the manager by budgeting, planning and forecasting and serve as a resource for managing financial discrepancies. The Assistant Department Manager will work with the Department Manager on all ladder faculty promotions and reviews. The incumbent will coordinate the scheduling process for all Psychology Department courses (approximately 120 courses per year) as well as the process for collecting Student Evaluations of Teaching each quarter.
APPOINTMENT INFORMATION
Budgeted Salary: $30.04 - $34.32 / Hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: CX - Clerical & Allied Services
Job Code Classification: 004263 (ADMIN OFCR 2 CX)
Travel: Never or Rarely
JOB DUTIES
30% - Curriculum Coordination

• Coordinates the scheduling of all Psychology Classes (approximately 40 per quarter). Works with the Social Sciences Division and Registrar staff on securing appropriate classrooms. Coordinates the Student Experience of Teaching (SETs) surveys each quarter for all courses.

30% - Academic Human Resources

• Works with Department Manager on ladder faculty reviews and promotions. Acts as a resource to faculty working on personnel files. Attends all faculty meetings. Creates faculty recruitment visit schedules.

25% - Event Management

• The Assistant Manager is responsible for all Psychology Department academic and recruitment events, liaising with campus and external partners. Oversees travel arrangements, reimbursements, honoraria, etc.

15% - Financial Management

• Oversees the Psychology Department's internal operating budget. Provides monthly reports to the Department Manager. Maintains knowledge of campus fiscal policies and practices and acts as department resource person and liaison with the Division Business Office. Uses campus financial system to track purchase requests and reconcile expenditures. Processes reimbursement forms. Oversees research into and resolution of discrepancies. Completes fiscal closing entries and balances in conjunction with Department Manager and Social Sciences Division. Complies with procedures and rules regarding both programs.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent experience.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, faculty and students verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

PREFERRED QUALIFICATIONS

• Experience working in an academic setting.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=51788&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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