Job Summary

The College of Engineering and Applied Science (CEAS) encourages applications for a Temporary Human Resources Coordinator! This position joins the Dean's Office HR Team which provides operational support and guidance to all CEAS departments and programs and is responsible for ensuring the overall operational effectiveness and efficiency of the college’s HR processes.

The Temporary Human Resources Coordinator will serve as professional support and will have oversight over all temporary and student hires in the college.

This role will also provide assistance with regard to onboarding / offboarding, recognition programs, events, and training verification, while maintaining compliance with college, university, and state policies and procedures.

The Coordinator will also be responsible for working closely with the CEAS Human Resources team on leading special projects.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment.

We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Founded in 1893, CEAS at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions.

As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

The college’s mission is to generate new knowledge in engineering and related fields, and to equip students from a diverse set of backgrounds to become leaders and citizens responsible for the betterment of individuals and society.

Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning and global society.

What Your Key Responsibilities Will Be

Employee Hiring, Onboarding, Orientation

• Support HR Generalists in completing all day 1 , onboarding, offboarding, and support for CEAS Dean's Office employees and Ensure hiring managers have completed day 1 actions to prepare new hires.
• Ensure hiring managers have onboarding and offboarding tools and answer any questions for staff, students, temps for Dean’s office
• For Dean's Office Admin employees, contact individuals for their headshot & bio for monthly / bimonthly welcome announcement
• Support questions regarding updating Dean's Office Org Charts in Visio where there are no identifiable leaders
• Provide new staff member welcome / onboarding support; Send out welcome emails; create and deliver welcome bags; send out anniversary emails
• Assist with updating and completing staff profile information
• Add new staff members to our CEAS HR shared calendar along with subsequent anniversaries
• Complete HR Operations onboarding administrative processes
• At new hire and throughout the year, audit the collection and archiving of hybrid work agreement forms for all new staff members
• Schedule 30-Day & 1-Year Check-ins : On a weekly basis, schedule upcoming 30-day new hire check-ins for the upcoming month;

On the beginning of each month, schedule all 1-Year staff check-ins for the subsequent month

Student and Temp Hiring Lead

• Act as HR support for Student Employees in Dean’s Office and conduct student onboarding for Dean’s office as needed to educate students on HR processes such as timekeeping and corresponding tools, etc.
• Work closely with supervisors to educate them on student employee processes, provide guidance on supervising students, and address additional issues / questions as they arise
• Schedule sessions for all supervisors to provide guidance on managing students
• Work with CEAS Finance to process late pay requests for students
• Regularly audit CEAS Dean's Office student rosters to maintain updated records and ensure enforcement of I-9 requirements
• Act as HR support for Temp Employees in Dean’s Office and manage hiring, onboarding, offboarding, and support for CEAS Dean’s office temporary employees
• Educate hiring managers on temp employment processes

Anniversary, Employee Recognition Award (ERA) and Staff Incentive Award (SIA) Support

• Manage recognition processes for staff anniversaries and Commitment to Excellence Award achievements (5, 10, 15, etc. year anniversaries)
• Send out daily anniversary emails to employees and their supervisors for both annual anniversaries and Commitment to Excellence Award (C2EA) landmarks
• Manage and update tracker for current year’s C2EA recognition
• Manage recognition processes for the Monthly Employee Recognition Award
• Create, track, and manage monthly nomination requests for each month’s assigned units for the ERA
• Request & pick-up ERA plaques from in-house producer (ITLP); draft & print ERA certificates and route for signatures; coordinate delivery of ERA certificates & plaques
• Manage recognition processes for the Staff Incentive Award
• On a monthly basis, work with Assistant Dean of Organizational Development, Culture, and Equity to review and approve incoming nominations for the SIA
• Draft and print SIA certificates and route for signatures; coordinate delivery of all SIA certificates
• Submit Additional Pay Form (APF) requests to CEAS Finance for processing and track status
• Ensure quality management on name spelling and title for awards
• Include announcements for each award category in each CEAS HR monthly newsletter

General Administration

• Maintain and check Jira and CEAS HR Shared inbox daily
• Respond to and work through all general inquiries that come in to our shared inbox; Forward emails and assign Jira tickets to CEAS HR team members, as appropriate
• Reviewing both our shared email inbox & Jira and ensure all necessary emails are assigned, forwarded, or have a Jira ticket;

Address technical issues in Jira and troubleshoot accordingly

• Organize tickets & emails for archiving
• Conduct weekly Email Listserv Audit; Add all new faculty & staff members to the appropriate listservs for CEAS; and Remove any departed faculty & staff members from appropriate listservs
• Support HR team with electronic document filing, reporting, and data analysis
• Support Faculty Specialist in tracking, routing (for offers), and filing of sabbatical applications, faculty reappointments, faculty evaluations, offer letters, and leadership reappointments
• Support the HR Generalist in employee file backlogs
• Provide reports and light analysis for HR team requests
• Provide one-on-one support as needed for those needing assistance with MyLeave tool
• Troubleshoot issues, find solutions, etc.
• Training Audits
• Complete Training Compliance Audits on a quarterly basis, send communications with clear instructions to non-compliant employees and enlist HRLs for support for :
• Discrimination & Sexual Misconduct ; Information Security Awareness ; Fiscal Code of Ethics
• Event Support
• Provide support for events such as new hire orientations activities for HR Generalists and Faculty Advancement Professionals including :
• Coordinate catering for breakfast, breaks, and lunch
• Assist with the procurement and preparation of materials and supplies such as preparing gift pages, giveaways, etc. and assist reservation of space, coordination of speakers, extending invitations, and event setup / cleanup
• Process Documentation
• Support the CEAS HR team and Assistant Dean for Organizational Development, Culture & Equity with organizing, finalizing, and documenting standard operating procedures for HR processes within the college
• Marketing Inventory Management
• Manage, update, and track current inventory of marketing supplies / swag
• Other related duties, as appropriate

What You Should Know

• This temporary position is expected to start in July 2024 and go through January 2025.
• This position is eligible to work in a hybrid modality with a minimum of 2 days on campus per week.
• This is a temporary, full-time position. The schedule will be Monday - Friday 7 : 30am - 4 : 30pm during summer hours, 8am - 5pm during academic year.

What We Can Offer

The hire rate is $28.00 - $32.50 per hour.

Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for .

Be Statements

Be authentic. Be supportive. Be Boulder.

What We Require

• A Bachelor’s degree or equivalent combination of education and experience may substitute.
• 2 years of experience in human, employment-related or administrative procedures.

What You Will Need

• Demonstrated ability to effectively communicate verbally and in writing, informally and formally.
• Ability to handle multiple tasks at once, and balance interruptions.
• Good attention to detail and accuracy.
• Good organizational skills.
• Critical thinking and problem-solving skills.
• Proficient in Microsoft applications, including Word and Excel.
• Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world.
• Knowledge and experience in process and procedure documentation.
• Experience in various cloud, web, and HRIS tracking and filing systems.

What We Would Like You to Have

• Two years of experience in human resources, faculty processes and procedures, and / or administrative support.
• Knowledge of employment related concepts (employee relations, EEO & Affirmative Action, organizational development, job evaluation, recruitment, etc.).
• Background working in higher education or public sector human resources management with dynamic responsibilities, including solid understanding of university administrative and fiscal policies and procedures and campus / university organizational structures.
• Demonstrated editing skills to produce clear, complete, yet concise communications.
• Good problem-solving skills and ability to maintain strong working relationships with faculty and staff amidst changing circumstances.
• Ability to interpret sophisticated University policies and procedures, and to take the initiative to evaluate existing processes and procedures, and when necessary, revise or develop new procedures in order to increase operational efficiencies.
• Experience with applicant tracking systems (ATS) and human resource information systems (HRIS).
• Experience with learning and development tracking.

Last updated : 2024-06-25