Job Summary:

University of Colorado | Anschutz Medical Campus is currently seeking applications for a Research ServicesProgram Manager. This is a full-time, University Staff (non-classified) position, the Program Manager will be responsible for managing the administration of grants and management of regulatory processes involving grants and contracts for the Department of Neurosurgery. This role will provide high quality, creative, and solutions-oriented grant and contract support, as well as make recommendations at the strategic and operational levels to the Vice Chair, Research and Director of Finance and Administration (DFA). The Research ServicesProgram Manager reports to the Director of Finance and Administration, meeting weekly to review plans, finances and mentorship.

The Research Services Principal Professional will be responsible for the lead oversight on the administration of grants and management of regulatory processes involving grants and contracts for the Department of Neurosurgery. This role will provide high quality, creative, and solutions-oriented grant and contract support, as well as make recommendations at the strategic and operational levels to the Vice Chair, Research and Director of Finance and Administration (DFA). The Research Services Principal Professional reports to the Director of Finance and Administration, meeting weekly to review plans, finances and mentorship.

Using available resources, this position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting on grants. This position will also verify transactions and details posted to the General Ledger (GL), handle payroll changes and transfers related to grants, as well as conduct other budget proposals and analyses as requested. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting.

Key Responsibilities:

Examples of Work Performed:

Principal Professional Duties:

15% - Supervision

• Supervise the Research Services Senior Professional who assists with the Tumor Tissue Bank and specimen collection for the department, ensuring invoicing, receipt of payments and use of funds to support clinical operations.

50% - Research fiscal lead and coordination

• Serve as lead and oversee the grant, contract and clinical trials pre- and post-award operations of the Department of Neurosurgery.
• Monitor the Pre-Award Core Services liaison to ensure all grants and contracts are routed on time and that PIs provide the necessary pieces for routing in an efficient and effective manner.
• Leads the development of Department grants/contracts pre- and post-award polices in order to ensure compliance with University, CU Medicine and State guidelines.
• Ensures budget projections accurately reflect the grant activities of the Department and prepares budget/reporting tools for internal and external constituents.
• Monitor and lead budget preparation, construction, forecasting, financial planning and analysis, and process improvement within the scope of grants and contracts.
• Prepares regular financial reporting for the Director and Vice Chair of Research.
• Partners with the Vice Chair of Research in order to prepare, review and approve budgets as needed.
• Prepares periodic reports for the advising chair, DFA and SOM related to the status of department grants and awards.
• Acts as a backup for proposal and budget development as part of pre- and post-award activities.
• Creation and implementation of internal reporting mechanisms to track and manage grant and contract activity.
• Review monthly accounting activity on all sponsored project accounts ensuring compliance with internal and external policies.
• Research and reconcile discrepancies on accounts.
• Monitor policy and infrastructure development in collaboration with Director of Finance, Administration, and Vice Chair for Research.
• Ensure propriety of transactions involving payroll transfers and journal entries.
• Create customized monthly reports that concisely itemize, interpret, and compare expenditures to budget.
• Serves as lead on funding distribution, payroll transfers, etc. for research faculty and research assistants.

15% - Research Event Coordination

• Coordinates the monthly research meeting in partnership with the VC Research
• Coordinate and lead the annual Research Symposium and grant review committees

20% - Administrative Partner Research Team

• Leads on the grant, contract and clinical trials pre- and post-award operations of the Department of Neurosurgery.
• Oversees the Pre-Award Core Services liaison to ensure all grants and contracts are routed on time and that PIs provide the necessary pieces for routing in an efficient and effective manner.
• Develops and implements strategic objectives that will promote the growth and advancement of the Department and University, while also ensuring compliance with University, CU Medicine and State guidelines.

Program Manager Duties:

15% - Supervision

• Supervise the Research Services Senior Professional who assists with the Tumor Tissue Bank and specimen collection for the Dept, ensuring invoicing, receipt of payments and use of funds to support clinical operations.

50% - Research fiscal management

• Manage the grant, contract and clinical trials pre- and post-award operations of the Department of Neurosurgery.
• Oversees the Pre-Award Core Services liaison to ensure all grants and contracts are routed on time and that PIs provide the necessary pieces for routing in an efficient and effective manner.
• Leads the development of Department grants/contracts pre- and post-award polices in order to ensure compliance with University, CU Medicine and State guidelines.
• Ensures budget projections accurately reflect the grant activities of the Department and prepares budget/reporting tools for internal and external constituents.
• Responsible for budget preparation, construction, forecasting, financial planning and analysis, and process improvement within the scope of grants and contracts.
• Prepares regular financial reporting for the Director and Vice Chair of Research.
• Partners with the Vice Chair of Research in order to prepare, review and approve budgets as needed.
• Prepares periodic reports for the advising chair, DFA and SOM related to the status of department grants and awards.
• Acts as a backup for proposal and budget development as part of pre- and post-award activities.
• Creation and implementation of internal reporting mechanisms to track and manage grant and contract activity.
• Review monthly accounting activity on all sponsored project accounts ensuring compliance with internal and external policies.
• Research and reconcile discrepancies on accounts.
• Manage policy and infrastructure development in collaboration with Director of Finance, Administration, and Vice Chair for Research.
• Ensure propriety of transactions involving payroll transfers and journal entries.
• Create customized monthly reports that concisely itemize, interpret, and compare expenditures to budget.
• Manage funding distribution, payroll transfers, etc. for research faculty and research assistants.

15% - Research Event Management

• Coordinates the monthly research meeting in partnership with the VC Research
• Manage the annual Research Symposium and grant review committees

20% - Administrative Management Research Team

• Manage the grant, contract and clinical trials pre- and post-award operations of the Department of Neurosurgery.
• Oversees the Pre-Award Core Services liaison to ensure all grants and contracts are routed on time and that PIs provide the necessary pieces for routing in an efficient and effective manner.
• Develops and implements strategic objectives that will promote the growth and advancement of the Department and University, while also ensuring compliance with University, CU Medicine and State guidelines.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Neurosurgery at CU is a dynamic, rapidly growing educational enterprise, and we are one of the largest Departments of Neurosurgery in the western United States. Currently the Department encompasses 4 teaching institutions: University Hospital, Colorado Children’s Hospital, the Colorado VA Medical Center and Denver Health and Hospitals, with all but the latter now located on the new 225 acre Anschutz Medical Campus in Aurora. The Anschutz Medical Campus, is a truly state-of-the-art center for education, clinical programs, research and innovation Our current faculty includes 25 Neurosurgeons, 3 Neuro-critical care Intensivists, an ever-growing division of Interventional Neuro-radiology, 5 Neuropsychologists and 4 full-time dedicated research PH.D.’s. Within the Department are nine programs of excellence, offering unrivaled educational opportunities for our Residents and Fellows. We, at the University of Colorado, are dedicated to providing state-of-the-art care not only to the patients of Colorado, but to our region and to the nation.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lauren Seelye, lauren.seelye@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by June 30, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The hiring range for this position is:

Principal Pro $65,037-$82,727

Program Manager $67,864-$86,323

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Qualifications:

Principal Professional Minimum Qualifications:

• Bachelor’s degree from an accredited college or university in accounting, business administration, finance, or other closely related field.
• Three years of experience in a Research Administration role in an academic organization or medical center which includes experience in contract management, grants management and/or financial management.

Program Manager Minimum Qualifications:

• Bachelor’s degree from an accredited college or university in accounting, business administration, finance, or other closely related field.
• Four years of experience in a Research Administration role in an academic organization or medical center which includes experience in contract management, grants management and/or financial management

Preferred Qualifications:

• Master’s degree from an accredited college or university in a related field.
• Experience working with Microsoft Office Products, including: Word, Access, Outlook, and Excel.
• Experience with fund accounting.
• Experience working with standard accounting policies and procedures.
• Higher education accounting experience.
• Higher education budget management, modeling and forecasting experience.

Competencies/Knowledge, Skills, and Abilities:

• Ability to work with a diverse group and competing interests.
• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals and objectives of the department.
• Knowledge of standard accounting practices.
• Knowledge of fund accounting.
• Excellent interpersonal skills and the ability to communicate effectively, in both written and verbal format, with a variety of people, including faculty and administrators, staff and affiliates.
• Ability to work independently, exercise sound judgment, identify and set priorities for self and others, and meet deadlines in a fast-paced work environment.
• Excellent time management and organization skills.
• Ability to effectively explain processes and procedures.
• Strong analytical skills.
• Excellent attention to detail.
• Ability to represent the University in a professional manner with tact and diplomacy.
• Strong commitment to the team approach.
• Ability to understand complex systems and guide other personnel with regard to their use.
• Demonstrate professionalism, strong work ethic and commitment to high standards.
• Strong financial management and the ability to manage funds from a variety of sources.
• Solid understanding of budget development and management.
• Ability to evaluate, analyze and interpret vast amounts of data, recommend solutions, and implement the preferred course of action.
• High degree of technical skills in fiscal management, and knowledge of accounting and business practices, including accounting software packages.
• Knowledge of various CU, CU Medicine, UCH and University policies, rules and regulations pertaining to financial matters.

Applicants must meet minimum qualifications at the time of hire.