Job no:532978
Work type:Student Ast
Location:Main Campus (Gainesville, FL)
Categories:Office/Administrative/Fiscal Support, Student Services
Department:13040100 - COTA-THEATRE-CHAIRClassification Title:

Federal Work Study – Office Assistant

The School of Theatre and Dance (SoTD) seeks a federal work study colleague to join the SOTD team as a Student Assistant. The SoTD Student Assistant will collaborate closely with the Assistant to the SoTD Director in completing required duties and assigned projects. Student-employees who hold this position often serve as a first point of contact for the public, guests, prospective and incoming students, SoTD faculty & staff. In addition to providing coverage of the SoTD reception area, our new colleague will assist the SoTD Company Manager with tasks to help maintain the classroom studios, office areas, and other SoTD spaces. This may include things such as checking and adjusting inventory in studios, checking for maintenance issues, assisting with projects as needed, and filling out reports about the status of the building areas. The student assistant may assist the Company Manager to prepare for SoTD events such as the Young Dancers Workshop, BFA Auditions (acting and dance), Spotlight, Ric Rose Award, and potential retirement events during the Student Assistant’s normally scheduled hours. There may also be some out of normal hours events that require assistance such as Spotlight on Oct 25th, Ric Rose Award on Jan 31st, as well as potential retirement events to be determined in the Spring.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty, seeking faculty of all races, ethnicities, genders, backgrounds, experiences, and perspectives.

Duties include, but not limited to:

• Greet all visitors to SoTD Reception Area, aiding guests when needed.
• Courier documents and small packages between SoTD and COTA offices.
• Review/sign for packages (i.e., UPS, FedEx), sort incoming mail, assist in processing outgoing mail.
• Compile mailings and recruitment packets, as requested by the Assistant to the Director.
• Manage printing, scanning, and assist with copier/printer concerns and questions.
• Reply to and direct calls, addressing inquiries appropriately.
• Assist in distributing coupons for SoTD productions.
• Contribute to team efforts in generating programs for each SoTD production.
• Oversee cleanliness of the administrative offices, studio-classrooms, and common spaces to provide minor cleaning and alert Assistant to the director of cleaning needs.
• Maintain various supply levels of office supplies and coordinate with Assistant to the Director to place orders of needed supplies.
• Set up for events and workshops.
• Maintain the classroom studios by completing inventory checks.
• Assisting the Company Manager during events and workshops.
• Other general duties as assigned.

$12 per hour

• Federal Work Study award required [must provide valid Award Summary Page confirming Federal Work Study Award over Fall 2024 and Spring2025]
• Ability to work 10 hours/week; hours available Monday thru Friday between 8:00 a.m. to 5:00 p.m. High preference for availability during Tuesdays between 11 am - 2pm, Thursdays 10 am – 1pm, and Fridays 10 am – 1 pm
• Weekly schedule based on School standing needs (a set schedule when possible).
• Must be able to work independently and with team members.

• Highly preferred working hours: Mondays 11am - 5pm, Tuesdays 11am – 1pm, Wednesdays, 11am – 1pm, Thursdays 11am – 1pm, and Fridays 11am – 1pm
• Experience in Secretarial, clerical, and/or customer service.
• Microsoft Office Suite programs
• Effective communication skills
• Evidence of organizational ability and diligence
• Evidence of success in promoting an environment that advances pluralism, curiosity, viewpoint diversity, open discourse, and the well-being of all.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

For your application to be considered you must include:

• A copy of your UF Award Summary Page - (screenshot of page showing your Federal Work Study award). To locate this, go to UF’s ONE.UF Web page. Click on “Financial Aid” for the appropriate academic year, and then “Awards and Disbursements.
• If you are taking courses, you must include a course schedule or anticipated course schedule for the summer.

For questions contact:
Wendi Decker-Miller
Assistant to SoTD Director
Email: wdecker@ufl.edu

Notices to Applicants:

If an accommodation due to a disability is needed to apply for this position, please call 1 (352) 392-2477 or the Florida Relay System at 1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US.
Equal Opportunity Employer – The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sec, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

SCHOOL OF THEATRE DANCE:The light-filled, state-of-the-art Nadine McGuire Theatre and Dance Pavilion is home to the School of Theatre Dance (SoTD). The School’s international full-time faculty of 27 recognized artists and researchers, complemented by adjunct and guest faculty and staff, including full- and part-time professionals. The School offers MFA curricula in acting and in design/technology, which includes scene design, lighting design and costume technology; BFA programs in acting, musical theatre, scene design, lighting design and costume design; and a BA in general theatre. The School features two degree programs in dance designed to develop the individual voice of the dance artist, a BFA and a BA. Approximately 200 students major in the artistically diverse curricula of the School of Theatre Dance. Through its production program, outreach and innovative programming, the School of Theatre Dance provides multiple cultural opportunities annually to thousands of members of the University and the greater community. The University of Florida is accredited by the Southern Association of Colleges and Schools Commission on Colleges and is an accredited institutional member of the National Association of Schools of Dance and the National Association of Schools of Theatre. For more information, visit www.arts.ufl.edu/theatreanddance.

THE COLLEGE OF THE ARTS:The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 130 faculty members in its three accredited schools— the School of Art Art History, the School of Music, and the School of Theatre Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

THE UNIVERSITY OF FLORIDA:The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top five best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation, and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural, and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet.