Coordinates the financial operations of a large or complex unit. May oversee the activities of clerical financial support personnel.

* Reconciles the unit's financial accounts and monitors revenue and expenditure budgets.

* Compiles recurring and ad hoc financial reports for management and faculty; advises management and faculty on status of accounts.

* May serve as liaison to Office of Grants and Contracts regarding financial issues.

* Oversees the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.

* Oversees the preparation of financial documents, reviews financial documents for accuracy and availability of funds.

* Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.

* Participates in the annual budget development process.

* Performs other job-related duties as required.

EEO/AA

INFORMATION SPECIFIC TO THIS POSITION

As part of the UH Libraries Finance team, the successful candidate will work with another Financial Coordinator 2 to establish updated and efficient workflows, communication, and cross-functional team work. We welcome candidates who are eager to engage in teamwork and change management.

Duties Specific to This Position Include:

* Managing procurement card expenses for all cardholders, including monitoring transactions in Citi GCMS, submitting final expense reports in PeopleSoft Finance, and creating monthly budget reports

* Procuring library and office supplies, technology, and equipment for UH Libraries and helping manage the procurement budget

* Preparing vouchers to pay for invoices and creating requisitions for equipment and maintenance contracts

* Serving as the primary liaison to UH Purchasing and Accounts Payable departments

* Overseeing cash handling and coordinating cash and check deposits

* Correcting reconciliation discrepancies with reallocations and journal vouchers

* Compiling recurring and ad hoc financial reports

* Processing reimbursement to employees and non-employees, including relocation expenses

* Serving as the Libraries travel coordinator and T-Card manager, including monitoring university travel and reimbursement policies, advising librarians on travel procedures, and managing payments and reimbursements

* Creating and submitting invoices, and monitoring payment status

* Registering vendors and new employees (as part of the onboarding process) in PaymentWorks

* Serving as the departmental Flexval administrator to provide parking validations for Libraries official visitors and donors

Bachelors and 1 year experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of one (1) years of directly job-related experience.

Additional Job Posting Information:

* Department is willing to accept experience in lieu of education

* May be eligible for Alternative Work Arrangements (AWA) after initial training period.

Preferred Qualifications Specific to This Position:

* 1 years of directly job-related experience

* Exceptional organizational skills with the ability to manage multiple competing priorities

* Experience with finance and administration processes, specifically procurement and purchasing

Knowledge, Skills, and Abilities:

* Excellent communication skills

* Adaptability to accommodate changing workflows and technology

* Sound judgment and decision-making

* Effective, independent problem-solving skills

* Ability to work well in cross-functional teams