Program Assistant - College of Engineering, Computer Science

Hiring Department: Computer Science

Location: Chicago, IL USA

Requisition ID: 1024543

Posting Close Date: April 16, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Department of Computer Science is seeking a Program Assistant who will play a vital role in providing essential support to the Department's academic and research programs, ensuring their smooth operation and overall program success.
Duties & Responsibilities:

• Assist Program Directors and Principal Investigators of research programs in editing proposal documents, organizing materials, collecting data, preparing quotes, and coordinating communications.
• Coordinate and manage schedules, events, and meeting logistics for various committees, research groups, and external visitors involved in academic and research collaborations.
• Provide support to the Assistant to the Head office and the Department search committees in coordinating logistics and activities for candidates.
• Monitor and process purchasing, reimbursement, Telecom, and facilities management requests to ensure smooth operation of teaching and research programs.
• Coordinate and support department-hosted student involvement events and conferences.
• Compile, organize, and analyze data related to the department's teaching and research programs, including space data. Assist in data requests for internal and external surveys and reporting.

• Address inquiries and provide Department program information to visitors and students
• Monitors incoming communications on Department program listservs by routing, responding, and processing requests.
• Co-mentor, train, and supervise student workers, overseeing requests related to department teaching and research program.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor’s degree.
• Microsoft Excel, Word, Shared documents such as Google suite file management
• Demonstrated proficiency in addressing customer concerns promptly.

• Knowledge of general program coordination
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
• Skill in oral and written communication
• Ability to work effectively with staff, the public, and outside constituency groups
• Ability to organize and multi-task
• Ability to supervise and knowledge of administrative concepts and methods
• Ability to utilize various computer software packages
• Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation