2 Administrative Assistant 2 Jobs in Iberia, LA
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Administrative Assistant 2
$40k-51k (estimate)
Full Time | Colleges & Universities
1 Week Ago
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University of Louisiana at Lafayette is Hiring an Administrative Assistant 2 Near Iberia, LA
Supplemental Information
This vacancy resides in the University's New Iberia Research Center.No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.An Ideal Candidate Should Possess The Following CompetenciesAccepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
faye.cormier@louisiaina.edu
University of Louisiana at Lafayette Human Resources Minimum QualificationsMINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty.
SubstitutionsTraining in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NoteBusiness or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function Of WorkTo provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.
Level Of WorkExperienced.
Supervision ReceivedGeneral from a professional, supervisor or manager.
Supervision ExercisedNone.
Location of Work:
May be used by all state agencies.
Job DistinctionsDiffers from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.
Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Examples of Work
SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types material that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
This vacancy resides in the University's New Iberia Research Center.No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.An Ideal Candidate Should Possess The Following CompetenciesAccepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
faye.cormier@louisiaina.edu
University of Louisiana at Lafayette Human Resources Minimum QualificationsMINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty.
SubstitutionsTraining in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NoteBusiness or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function Of WorkTo provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.
Level Of WorkExperienced.
Supervision ReceivedGeneral from a professional, supervisor or manager.
Supervision ExercisedNone.
Location of Work:
May be used by all state agencies.
Job DistinctionsDiffers from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.
Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Examples of Work
SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types material that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$40k-51k (estimate)
POST DATE
06/20/2024
EXPIRATION DATE
06/23/2024
WEBSITE
universityupdates.com
HEADQUARTERS
LAFAYETTE, LA
SIZE
1,000 - 3,000
FOUNDED
1898
TYPE
Private
CEO
DR JOSEPH SAVOIE
REVENUE
$200M - $500M
INDUSTRY
Colleges & Universities
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The following is the career advancement route for Administrative Assistant 2 positions, which can be used as a reference in future career path planning. As an Administrative Assistant 2, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant 2. You can explore the career advancement for an Administrative Assistant 2 below and select your interested title to get hiring information.
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