Provides administrative and secretarial support to senior management of given department, supporting efficient department operations and addressing complex and confidential employee related issues within the department. This position may train and supervise lower level, department clerical staff, ensuring that all matters follow appropriate department policies and procedures.

1. Prepares invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database and presentation software.
2. Maintains executive’s calendars and makes travel arrangements.
3. Answers electronic communications and phone calls, directing calls to appropriate parties or takes messages
4. Performs general office duties such as establishing and maintaining official documents and records in appropriate files; ordering supplies; sorting and distributing mail, including faxes and emails.
5. Conducts research, compiles data and prepares documents for consideration by executives, committees, Board of Directors, etc.
6. Greets and screens visitors
7. Reviews a variety of materials, including reports memos, and letters for content and recommends changes were appropriate.
8. Coordinates functions with other departments as necessary
9. Performs other duties as assigned.

Located in Largo in the heart of Prince George’s County, our new state-of-the-art regional medical center (UM Capital Region Medical Center) will provide improved access to primary and ambulatory care services, and serve as a tertiary care center for critically ill patients. In addition, our new space will allow us to expand our offerings as a community partner to help improve the health status of Prince George’s County residents.

• High school graduate is required.
• 2 years of secretarial training preferred and 1-3 years of related experience.
• Supervisory experience a plus.
• Must be proficient in Windows and Microsoft Office.
• Must type accurately at 50 wpm and be able to take fast notes or use shorthand to accurately take and transcribe minutes of meetings.
• Must have Knowledge of office equipment, i.e., copier, fax, etc,
• Must be able to demonstrate knowledge of grammar, spelling, punctuation and medical terminology.
• Must have excellent communication skills and possess a positive public relations image and pleasant telephone etiquette. Able to multi-task and be deadline driven.
• Must demonstrate personal initiative and mature judgment in dealing with the professional community and with highly confidential material.
• Must be able to work with minimal supervision and be both detail and team oriented.

All your information will be kept confidential according to EEO guidelines.