7 Administrative Assistant 1 Jobs in College Park, MD
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US National Oceanic and Atmospheric Administration
College Park, MD | Full Time
$46k-58k (estimate)
4 Months Ago
Administrative Assistant 1
$46k-58k (estimate)
Full Time | IT Outsourcing & Consulting
2 Months Ago
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University of Maryland is Hiring an Administrative Assistant 1 Near College Park, MD
Posting Details
Posting Details
Position Number:
71920254
Title:
Administrative Assistant 1
Functional Title:
Administrative Assistant 1
Category Status:
31-Nonexempt,Contingent 1
Applicant Search Category:
Staff
University Authorized FTE:
Unit:
CMNS-Earth System Science Interdisciplinary Center
Hiring Range Minimum:
22.00
Hiring Range Maximum:
22.00
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Vaccine Protocol
Position Summary/Purpose of Position:
Under the supervision of the Assistant Director of HR, the Administrative Assistant provides administrative support to the Earth Systems Science Interdisciplinary Center(ESSIC).
Office assistants will perform administrative and routine clerical tasks. Their responsibilities may include:
1. Monitor the front desk, Monitor the main office telephone, visitors in to the suite, Handles routine inquiries and forwards to appropriate parties, Maintains schedules for
ESSIC front desk, conference rooms etc. Maintain and manage ESSIC
on Boarding process, Maintain and order office key logs, Place request for building maintenance, Order name plates/Business cards Track Shipments.
2. Organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. Maintain ESSIC/HR database (Data watch card, new hires, inventory)
3. Event coordination of events (management meeting and other special events, seminar)
Set up conference room, Main POC for people using conference room, Order foods for the seminars and events and assist Caterer as needed with directions
4. Up keep of the kitchens (Clean daily, replenish supplies and empty Refrigerator weekly)
Responsible for cleanliness and up keep of the office space Lobby area/water plants, Mail/Copy room (sort/distribute main. Replenish copier/printer paper) Scheduling office moves, Assist IT.
5. Maintain the ESSIC database as needed. ( add, remove, update faculty, staff and student information)
6. Other duties assigned.
Office assistants will perform administrative and routine clerical tasks. Their responsibilities may include:
1. Monitor the front desk, Monitor the main office telephone, visitors in to the suite, Handles routine inquiries and forwards to appropriate parties, Maintains schedules for
ESSIC front desk, conference rooms etc. Maintain and manage ESSIC
on Boarding process, Maintain and order office key logs, Place request for building maintenance, Order name plates/Business cards Track Shipments.
2. Organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. Maintain ESSIC/HR database (Data watch card, new hires, inventory)
3. Event coordination of events (management meeting and other special events, seminar)
Set up conference room, Main POC for people using conference room, Order foods for the seminars and events and assist Caterer as needed with directions
4. Up keep of the kitchens (Clean daily, replenish supplies and empty Refrigerator weekly)
Responsible for cleanliness and up keep of the office space Lobby area/water plants, Mail/Copy room (sort/distribute main. Replenish copier/printer paper) Scheduling office moves, Assist IT.
5. Maintain the ESSIC database as needed. ( add, remove, update faculty, staff and student information)
6. Other duties assigned.
Minimum Qualifications:
Education:
High School Diploma or GED.
Experience:
Two (2) years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
High School Diploma or GED.
Experience:
Two (2) years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing,spreadsheets, database, and presentation programs, Internet, email andcalendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Working knowledge of office practices, calendar management (scheduling meetings), procedures and equipment; of grammar, spelling and punctuation.
- Skill in filing documents according to alphabetic and numeric sequences in operating manual and automated office equipment; in performing routine clerical tasks.
- Ability to independently perform specialized clerical tasks; to understand and apply departmental policies and procedures; to communicate effectively; to follow oral and written instructions; to maintain effective work relationships
Additional Certifications:
Additional Information:
Posting Date:
07/19/2024
Closing Date:
08/01/2024
Open Until Filled
No
Best Consideration Date
Physical Demands
Sedentary work.
Ability to lift up to 10 pounds to lift, carry, push, pull or otherwise move objects.
Repetitive motion.
Substantial movements(motions) of the wrists, hands, and/or fingers.
Ability to lift up to 10 pounds to lift, carry, push, pull or otherwise move objects.
Repetitive motion.
Substantial movements(motions) of the wrists, hands, and/or fingers.
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Women, minorities, LGBTQ , veterans, and people with disabilities are encouraged to apply.
Job Summary
JOB TYPE
Full Time
INDUSTRY
IT Outsourcing & Consulting
SALARY
$46k-58k (estimate)
POST DATE
07/22/2024
EXPIRATION DATE
07/25/2024
WEBSITE
umd.edu
HEADQUARTERS
COLLEGE PARK, MD
SIZE
15,000 - 50,000
FOUNDED
1856
CEO
PAT WILLANCE
REVENUE
$50M - $200M
INDUSTRY
IT Outsourcing & Consulting
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