Job Opening ID

245779

Working Title

Admin Asst Inter Healthcare

Job Title

Admin Asst Inter Healthcare

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM Clinical Lab Admin

Posting Begin/End Date

5/28/2024 - 7/27/2024

Career Interest

Administration

Pathology/Laboratory Services

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

To provide administrative support to the Pathology department at Michigan Medicine. Support includes coordinating staff meetings, calendaring, providing assistance to team members, conducting travel arrangements, and reimbursements. The role may also include other assigned duties in support of the department.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Provides clinical administrative support to pathologists (faculty, fellows and residents)
• Provides clinical administrative support to all management levels associated at the University Hospital
• Attends regularly scheduled meetings.
• Proficient in Microsoft Office suite software and other software programs.
• Identifies problems and has the ability to find resolutions.
• Maintains calendars and other organization tasks for faculty.
• Create purchase orders when necessary for laboratory operational need
• Prepares documents for electronic scanning and storage
• Performs physical inventory of laboratory supplies and forms
• Reconcile P-Cards for faculty and provide submission assistance for laboratory managers. This includes the FedEx,/UPS account reconciliation for the department
• Prepares and distributes minutes, communication or reports from meetings.
• Schedules and maintains calendar of appointments, meetings, includes coordinating meetings, and travel itineraries and coordinates related arrangements for faculty and managers.
• Assists with planning department events and conferences
• Effectively work with team members to accomplish goals in a collegial and professional manner

Required Qualifications*

In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.

• Medical terminology through coursework or experience.
• Associate's degree or an equivalent combination of education and experience is necessary.
• Minimum of two years of administrative support experience.
• Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary.
• Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment.
• Strong customer service skills in all interactions.
• Ability to work with a diverse group of people in a diplomatic and effective manner.
• Ability to multi-task and work well under time constraints.
• Strong organizational skills.
• Demonstration of commitment to Service Excellence.

Desired Qualifications*

• Bachelor's degree.
• Michigan Medicine experience.
• Knowledge of University policies, rules, and regulations is desired.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.