How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position.

Work arrangements are flexible, and all new employees are expected to be in commutable distance to campus. Employees are expected to work from the office 2-3 days per week.

Summary

Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. Annually, the Michigan Medicine Office of Development raises an average of over $200 million which helps us to be a change agent of the world. The Office of Development supports a culture of flexibility, and a hybrid work arrangement is possible for this position.

The Children's and Women's (C&W) Health team is one of the fundraising teams within the Office of Development. This position would be responsible for providing high-level support to the C&W gift team as a contributing member in a fast-paced, service-oriented environment. This individual appreciates and will contribute to a positive culture as a core value. This role will work independently and proactively to support partners with administrative tasks such as: preparing legal documents and correspondence with a high level of accuracy, arranging donor and prospect meetings, frequently communicating with donors and prospects as well as volunteers, faculty and administrators and running reports and accessing information from donor databases among other tasks. This position actively participates in hospital and other fundraising events.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Administrative Support (40 %)

• Manage and coordinate calendars and schedule complex meetings.
• Screen, prioritize, and route all written and electronic correspondence, phone calls, and outside requests.
• Direct matters to appropriate individuals for action or follow-up.
• Prepare P-Card and hosting documentation for reconciliation.
• Represent development in handling inquiries of a highly sensitive and confidential nature.
• Assist with planning and execution of visits, events and committee meetings including preparation of invitation lists, coordinating details with event planning staff, and making guest arrangements for campaign events and activities.
• Coordinate travel, hosting and event related activities including planning trips and itineraries, coordinating travel arrangements, locations, refreshments and staffing.
• Other administrative duties as assigned.

Donor and Prospect Coordination (40%)

• Assist gift officers to systematically identify donors and prospects with capacity.
• Generate reports and ad hoc queries from internal databases.
• Analyze prospect data and prepare reports, assist with donor database entries.
• Prepare legal documents and correspondence related to donor and prospect activities.
• Provide meeting preparation and follow up with high level prospects, donors, campaign volunteers, volunteer committees and third-party events including note taking.
• Assist major gift officers in documenting gift asks, next steps and contacts in the donor contact management system (DART).
• Coordinate details and written preparation of briefing materials for events involving major gift prospects, donors, and University and Michigan Medicine leadership.
• Other administrative duties as assigned.

Project Management and Children?s and Women?s Health Support (20%)

• Manage and support the efforts of various project and task teams by creating and managing project plans, ensuring performance against project plans and enabling reporting of progress, including, but not limited to, events.
• Assist in creating and maintaining overall donor/prospect stewardship plan.
• Maintain team timeline and ensure productivity within plan.
• Coordinate with prospect development to drive pipeline activity.
• Other administrative duties as assigned.

Required Qualifications*

• At least two years of progressively responsible relevant administrative support experience.
• Advanced experience with Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.).
• Experience with generating reports from a variety of databases.
• Excellent verbal, written and organizational skills with demonstrated attention to detail.
• Proven ability to use discretion and maintain a high level of confidentiality.
• Ability to work flexible hours with occasional weekend and evening work as necessary
• Candidate must have access to reliable internet.

Desired Qualifications*

• Bachelor's Degree.
• Previous fundraising experience
• Familiarity with University of Michigan and the Michigan Medicine organizational structure
• Experience with Zoom or other virtual meeting platforms.
• Familiarity with development reporting systems.

Work Locations

The onsite location for this position is an office suite at 777 E. Eisenhower Pkwy, Ann Arbor. This building provides free, on-site parking for staff.

This position may be eligible for remote and/or flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment. This position works both onsite and remotely based on the business needs of the unit.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.