Coord,Education Support
Requisition ID
req29657
Working Title
Coord,Education Support
Position Grade
09
Position Summary
TheUNM School of Medicine Office of Preceptorship, a division of UndergraduateMedical Education, is seeking a detail-conscious, highly organized, andenthusiastic individual to join their administrative support team. Thisposition is responsible for coordinating details for clinical rotations (bothin-person and online) with medical students, assisting in maintaining andoverseeing the various online and system-wide database management systems,and providing vital support for the day-to-day operations of Preceptorship,as well as cross-train to help support the Undergraduate Medical Education(UME) Team.
This individual must enjoy interacting with a wide variety of people,including medical students, staff, internal and community faculty, care aboutaccuracy and quality, have great organizational skills, think creativeproblem-solving is fun, enjoy a challenge, and work as a member of awell-functioning team.
Additional duties include but are not limited to the following:
•Ability to handle complex database management systems, shared drives, andother online service platforms to process daily and project tasks
•Providing online and email support including clinical rotation planning,accurate processing of block chair and supervisor requests, clinical rotationdatabase management; site compliance and medical preceptor verification forclinical rotations; trouble-shooting during clinical rotations
•Coordinating details for student placements in clinical learningenvironments
•Completing data entry and maintaining course records using online toolslike Smartsheets as well as Microsoft Office applications.
•Communicating effectively with internal faculty, staff, students andexterior stakeholders through email, phone, and face-to-faceinteractions
•Providing meeting support to include scheduling meeting with appropriatestakeholders, agenda creation, meeting minutes and distribution; and othersupport tasks as assigned
Finalists should be prepared to provide official educational transcripts if selected for hire.
Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact.
See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications
High School diploma or GED;at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
PreferredQualifications
•Experience working with coordination-based software like EXXAT PrismManagement System or other clinical software.
•Experience working with Online Management Systems like Brightspace,Smartsheets, Sharepoint, Etc.
•Experience working in a fast-paced environment and being able to meetdeadlines efficiently and with precision
•Experience working with students in higher education, internal and/orexternal stakeholders.
•Experience in scheduling and coordinating meetings for individuals withcomplex schedules
•Customer service oriented
•Detail oriented
•Effective use of organizational skills
•Exceptional written and oral communication skills
Proficiency with:
•MS Word
•MS Excel
•MS Outlook
•MS Office 365
•Smartsheets
Additional Requirements
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
Preceptorship (524M)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $17.56-$22.89
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
6/13/2024
Eligible for Remote Work
Eligible for Remote Work Statement
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted.If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Please attach an updated resume with current work experience.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.