The Department of Neurosurgery is in search of a highly motivated individual who is detail-oriented. This individual will be responsible for providing administrative support to a busy Department Chairperson and Department Administrator. As the Executive Assistant, you will be responsible for managing complex administrative and communication operations within the Chairperson's office. This role requires a high level of initiative, creativity, and personal responsibility as it involves handling various day-to-day operations.

One of the key responsibilities of this position is to coordinate the daily and long-range activities of the Chairperson. This includes triaging and responding to correspondence on behalf of the Chairperson. Additionally, you will be acting as a liaison between the Chairperson and various leaders across the School of Medicine, HSC, and University of New Mexico systems, as well as faculty, staff, students, and national and international leaders. It is essential that you continuously interpret and assess the needs of the department while adhering to the rules and regulations set by multiple governing bodies at the University of New Mexico.

In this role, you must exercise excellent judgment and discretion when handling sensitive and confidential matters. The ideal candidate should possess self-motivation, reliability, flexibility, and strong organizational skills. Timeliness is also a crucial aspect of this position, as you will be expected to complete required tasks in a timely manner. Excellent verbal and written communication skills are required, as is proficiency in administrative tasks, organization, and operations. Lastly, the ability to work effectively as a member of a team is highly valued.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

·Bachelor’s degree

·Experience serving as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.

·Experience with UNM’s Promotion and tenure process

·Experience with UNM procurement policies and procedures

·Experience providing assistance and support to executive leaders, project planning and management, and development and execution of stated goals and objectives

·Knowledge of faculty policies and procedures

·Proficient with Outlook, Microsoft Office and video conferencing platforms

·Experience performing research and analysis on specific issues, as required, and independently prepare non-routine letters and/or reports, which may be highly sensitive and confidential in nature

·Experience with complex scheduling

·Experience with capturing detailed meeting notes

·Strong organizational and administrative skills

·Demonstrated ability to maintain confidentiality

·Strong interpersonal and communication skills

·Timekeeper duties

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.