Program Assistant
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Please see Special Instructions for more details.
Applicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact April Flores at (904) 620-5084, or a.flores@unf.edu. I
Posting Details
Position Information
Job TitleProgram AssistantPosition Number321330Requisition NumberB08793Position TypeSupport Staff Non ExemptClass Code4206Time-limited throughN/AType of AppointmentFull-TimeFaculty Position Sub-TypeN/ALength of AppointmentN/AInternal Recruitment?NoWorking Hours8:00am - 5:00pm; some nights & weekends requiredDepartmentCareer ServicesOrganizationUndergraduate StudiesDivisionAcademic Affairs - DIVCollegeN/AApproved Hiring Salary Range$32,000.00 to NegotiablePay BasisAnnuallyEqual Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
The essential function of this position is to assist in managing and supporting frontline operations to ensure effective and efficient service for students engaged with Career Services. This position will coordinate and communicate data, processes, and procedures for select major programs and initiatives for students and campus units. This position will support the office by connecting internal and external calls and visitors appropriately to programs, services, individuals, and units.
Essential Duties
Job Function
The position will support Career Services programs and services:

• Provide customer service connecting callers and visitors appropriately to programs, services, and resources.
• Coordinate processes, procedures, and communications for major student programs and initiatives (Career Quest, Digital Badging, Career Assessments etc.)
• Troubleshoot and resolve issues related to student engagement with select major programs and initiatives, inclusive of elevating select cases to campus units.
• Monitor and process student data for select major programs, developing, uploading, and disseminating records and reports.
• Manage Marketplace transactions to ensure fiscal responsibility in verifying student payment activity for the career assessment program.
• Manage Elevate, the career assessment system, processing and organizing student reports for individual and group interpretations.
• Assist in the coordination and implementation of career education programs.
• Assist with managing and routing career services emails.
• Assist with scheduling staff meetings.
• Assist with managing student appointment scheduling process and procedures.
• Supervise and train assigned student assistants.
• Assist with travel, and other office tasks as needed.

Percentage Of Time100
Posting Detail Information
Marginal Functions

• Support Career fairs and events, assisting with the preparation, planning and implementation as needed.
• Additional duties related to the office operation of the department may be assigned.

Required Qualifications
High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications
n/a
Departmental Requirements

• Excellent customer service skills, written and verbal communication skills, and interpersonal skills to function as a productive team member and effectively serve students and other constituents.

• Ability to effectively use departmental and university software programs and systems.

• Strong ability to function as a productive team member.

• Ability to maintain confidentiality while handling sensitive documents and conversations.

• Experience with a personal computer, other office equipment and Microsoft Office software.

Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check
The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification
N/A
Machines/Equipment used regularly
Personal Computer, Telephone, Surface, iPad, Fax
Anticipated Start Date05/28/2024Job Posting Date04/17/2024Application Review DateApplication DeadlineOpen Until FilledYesPoint of Contact InformationApril Flores 904-620-5084Hiring OfficialVivian SeniorLocation if not JacksonvilleN/ASpecial Instructions
Applicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact April Flores at (904) 620-5084, or a.flores@unf.edu. I
Quicklink
Supplemental Questions
Required fields are indicated with an asterisk (*).

This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: http://floridavets.org/benefits-services/veterans-preference/ If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?

• Yes
• No

Documents Needed to Apply
Required Documents

Resume

Cover Letter/Letter of Interest

Optional Documents