Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Eligible for hybrid telework

For more details, please seeHR BenefitsandTotal Rewards.

Purpose

Plans, implements, and supervises the financial, administrative and human resources activities for the Governmental Affairs and Initiatives (GAAI) Office and oversees the administration of a budget of considerable size.

Responsibilities

• Assists and guides leadership, supervisors, and staff within the unit. Functions as the administrative lead in the areas of finance, human resources, administrative functions, and compliance. Makes administrative and operations decisions while informing leadership. Communicates decisions to the appropriate office staff. Works collaboratively, proactively, and in a professional service-oriented manner with internal and external clients.

• Reviews and approves, as appropriate, purchases and payments, including travel requests and reimbursements. Approves, as appropriate, transactions for expenditures for equipment, contract workers, and other purchases. Provides assistance to staff in negotiating, administering, and terminating contracts and grants.

• Provides strategic oversight of financial management, financial reporting, budgeting, and expenditures. Develops and implements long and short-term strategic and operational initiatives for finance, human resources, technology, and operational responsibilities. Assists ongoing organizational development and provides guidance and support to maintain the mission and integrity of the unit. Participates in and helps lead structural change.

• Acts as liaison for financial, budgetary, and personnel matters between Governmental Affairs and Initiatives and other University offices and officers, including the Provost Office, Central Human Resources (HR), Budget Office, Legal Affairs Office, Equal Opportunity Services Office, Payroll, and the Business Contracts Office. Contacts these offices and the appropriate representatives within them as needed.

• Oversees Human Resources related documentation and processes. Works with supervisors and assists with employee relations issues. Oversees the annual performance evaluation process. Liaises with Central Human Resources concerning HR policies, processes, and procedures and adheres to University HR rules, regulations, and guidelines.

• Possesses and implements key signature authority for all accounting and business transactions. Serves as designated final approver of electronic and paper documents, when applicable. Monitors and adapts department coding schemes to enhance reports on specific groups, projects, and events.

• Prepares financial reports as requested. Creates spreadsheets as needed. Monitors and prepares annual budget and monthly report documents. Reconciles departmental accounts and budgets, including credit card expenditures for ProCards. Certifies payroll expenditures online. Creates and monitors all transfers. Advises administrative personnel on appropriate accounts for salaries and expenditures.

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a closely related field

• Five years of work experience in administrative support

• Experience with financial functions at the University (budgets, reconciliation, expense certification, etc.).

• Thorough knowledge of university policies and procedures, including accounting and human resources

• Strong attention to detail

• Experience with DEFINE and Workday

• Highly proficient use of Microsoft Word, Excel, and Outlook

• Professional demeanor.

• Demonstrated excellent problem-solving skills

• Excellent written, verbal, and interpersonal communication skills

• Ability to meet deadlines and to successfully identify, organize, and complete tasks independently and in a team environment.

• Experience working with confidential information and providing support using tact, discretion, and diplomacy.

Preferred Qualifications

• Master's degree in Finance, Accounting, Business Administration, or a closely related field.

• More than five years of work experience in administration support.

• Experience with college readiness initiatives, including overseeing complex cross-institutional collaboration.

• Experience with travel, entertaining, and other types of invoices and voucher processes.

• Knowledgeable of the University's procurement, payment, and audit processes.

• Proficiency in PointPlus and FRMS.

• Experience with Smartsheet.

• Experience with contract and grant administration at the University.

• Demonstrated experience in navigating confidential employee relations concerns.

Salary

$125,000 depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Climbing of stairs

• *Shared desk environment

• Hybrid work environment

Required Materials

Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.