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Office Support Specialist
Information Trust Institute
The Grainger College of Engineering
University of Illinois Urbana-Champaign
Events:
Coordinate and support routine and adhoc meetings, including room reservations, A/V prep and/or execution, catering, meeting notices and reminders, etc.
Assist with event coordination and execution (seminars, workshops, retreats, conferences, summer schools, etc.).
Produce, assemble, and distribute materials as needed for events or visitors
Add or update content on website
Reporting:
Request, collect, and compile content needed for quarterly and annual reports. Review for completeness. Edit or request additional content as appropriate.
Student Appointments and Access Support:
Assist with entering student appointments in the appointment database.
Assist with requests for keys and building access, as requested.
Assist with maintaining records on student office space.
Communications and Correspondence:
Compose correspondence and reports requiring knowledge of the activities of the principal(s) and/or the procedures of the administrative unit in a confidential manner.
Gather, provide, interpret, and maintain data that is regularly referenced for reporting, presentations, and communications
Maintain research center email lists.
Other:
Attend meetings as requested.
Perform other related duties as assigned.
Minimum Qualifications:
Knowledge, Skills and Abilities:
Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
Proficiency with Microsoft Office software.
Knowledge of University of Illinois policies and procedures.
Familiarity with those used for travel, purchasing, and expended management and processing of vendor payments.
Familiarity with or ability to learn web-based content
Appointment Information
This is a full-time Civil Service Office Support Specialist position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Employees hired into this position will be expected to work onsite on a full-time basis.
Application Procedures and Deadline Information
Applications must be received by November 17, 2022. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Kelsey Krok at krok2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
Requisition ID: 1012203
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
Full Time
$48k-62k (estimate)
04/17/2023
06/17/2024