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Job Description:
Roles & Responsibilities
Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment.Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. - Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. - Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times. - Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level. - Engages in company and community service events or firm initiatives, philanthropies. - Performs light clerical/admin asst duties: o Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. o Prepares documents, maintains files and calendars, schedules appointments and meetings as required. o Prepares legal documents and correspondence from draft or dictated text as required. o Manages calendars and assists in meeting deadlines as required. - Provides light housekeeping duties, maintaining an organized work space. - Provides “value added” services as approved by Site Manager/Supervisor. - Builds professional relationships with clients as well as employees within the firm. - Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture. - Understands firm culture and expectations in regards to greeting clients and other visitors to the firm. - Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm. - Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and / or questions. - Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. - Maintain professional appearance and cleanliness of firm lobby. - Orders supplies when necessary, organize supply room, supply closets etc. - Performs light hospitality when necessary, coffee, water, order food, drinks. - Performs other duties as assigned.
Minimum QualificationsRequires high school diploma plus 12 months of related work experience. Post High School
education encouraged and preferred
cover accounts between 40-50 miles
levels of auto insurance coverage per RICOH policy.
management and navigating to network production folders.
coding requirements.• Possesses ability to work in a team environment by maintaining positive, productive relationships
with co-workers
urgency.
to set procedures, sequence or pace while maintaining quality and output standards.
through the spoken word in positive and negative circumstances.
translate to site resources
walking, driving or other modes of transportation to that alternate site and a longer commute time
that exceeds scheduled shift
range of temperature and noise level Working Conditions, Mental and Physical Demands
normal range of temperature and noise level
instruction – prepare, provide and convey diversified information
reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to
50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to
move for repairs. Walking between buildings may be necessary.
coordination.
Some sites may open at 6AM and some may not close until 7PM or later with other locations that
are open on the weekend and other times may vary.
Job Type: Contract
Pay: $19.00 - $21.00 per hour
Benefits:
Schedule:
Application Question(s):
Experience:
Ability to Commute:
Ability to Relocate:
Work Location: In person
Contractor
$54k-71k (estimate)
05/10/2024
05/16/2024