Job Details
Job Location
500 Columbia Rd - Dorchester, MA
Position Type
Full Time 30 hours
Travel Percentage
None
Job Shift
Day
Job Category
Accounting
Description
Position Title: Accounts Payable Team Lead
Department: Finance/Accounting
Supervisor: Finance Manager/Controller
Status/Hours per Week: Exempt / 40 hours
Primary Function:
The Accounts Payable (AP) Team Lead is responsible for coordinating and overseeing the preparation of vendor invoices for payment. In this role, the individual will oversee a team of 2-3 AP clerks.
Duties & Responsibilities:
•Supervise the day-to-day operations of the AP department.
•Responsible for the end-to-end processing of the bi-weekly AP check run and one-offs.
•Process invoices, check requests, and reimbursements for vendors and employees.
•Review vendor statements, analyze discrepancies, and address any outstanding invoice issues with vendors and health center employees.
•Work with Accounting and Finance to determine monthly/annual expense accrual and monthly AP Aging reconciliation.
•Handle and take responsibility for the issuance of 1099's each year.
•Maintain positive vendor relations and act as a liaison between the organization and vendors in all aspects; and monitor special priority vendors as needed.
•Maintain purchasing information, file and record (e.g. purchase orders, W-9, vendor insurance certificates, vendor files, etc.) to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
•Retain a strong focus on process improvements.
•Perform other related duties as required.
Qualifications
Experience & Qualifications:
•Knowledge of Accounts Payable principles and computer software, preferably Microsoft Dynamics 365 Business Central.
•Ability to direct and supervise others.
•Proficiency in MS Office.
•Excellent communication and organizational skills.
Independent Action:
•Ability to work independently and troubleshoot issues with minimum supervision.
Supervisory Responsibility:
•Provide advice and direction to the Accounts Payable Team.
Define Access Level to PHI: Level 1 [Not authorized access to PHI. UCC job title and corresponding responsibilities do not require access to PHI, although incidental exposure may occur].