7 Maintenance - Secretary for the Assistant Manager of Facilities Jobs in Upper Darby, PA
Upper Darby School District is Hiring a Maintenance - Secretary for the Assistant Manager of Facilities Near Upper Darby, PA
Secretary needed for the Assistant Manager of Facilities.
Class VIII - $29,205 - full time / permanent position with UDESPA Benefits
MAJOR FUNCTION: In accordance with established policies, procedures, perform efficiently and accurately the
detailed clerical, secretarial, and administrative functions to support the Department of Facilities Management.
ESSENTIAL FUNCTIONS: The employee must have the ability to perform the following essential functions on a
timely basis, with or without reasonable accommodations.
Clerical, Secretarial, and Administrative Duties:
- Answer phone calls, take messages, and handle correspondence.
- Schedule appointments, meetings, professional development sessions, and interviews.
- Type, prepare, and collate reports.
- File various documents physically and digitally.
- Manage and maintain databases.
- Relay messages to various stakeholders, such as the Maintenance team, Administration, Schools, etc.
- Maintain time and attendance records for Maintenance staff.
- Work closely with the central payroll department to complete payroll.
- Create requisitions, distribute and file purchase orders and process vendor invoices.
Work Order Coordination Duties:
- Provide initial screening of incoming service requests.
- Interact with Custodians, Principals, Mechanics, and other related parties to provide procedural support.
- Maintain records in Facilitron, the Upper Darby School District’s Work Order Management System.
- Collect vendor proposals for various work orders.
- Maintain steady communication with Principals to ensure a high level of satisfaction.
- Generate various work order reports and provide them to the Manager of Facilities and the Maintenance Foreman.
ADDITIONAL FUNCTIONS: In addition to the foregoing essential job functions, the employee is required to perform the following additional duties, unless such a duty cannot be performed with or without reasonable accommodation.
- Other duties as may be assigned.
QUALIFICATIONS: To successfully perform this position, a person must be able to perform each primary duty
satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training,
skills, and/or ability necessary.
- Organizational Skills: Must be able to properly categorize, file, and track documents in an orderly fashion.
- Communication Skills: Must be able to listen to various concerns and respond professionally and courteously on
- Computer Skills: Proficiency in word processors, document scanners, databases, and other computer applications
and Facilitron.
- Writing Skills: Must be able to write emails, messages, memoranda, and other documents with a good
- Minimum of a High School Diploma.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is required to maintain a stationary position and move
- The employee is frequently required to communicate to provide accurate information to others and to obtain and
- The position requires the employee to constantly operate a computer and other office equipment, such as a copy
- Ability to lift and/or exert up to 20 lbs. of force to occasionally move objects.
- This job requires the ability to observe, inspect, identify, and determine the accuracy of written documentation
- The position requires meeting deadlines with severe time constraints, interacting with staff and the public, and
INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org>
Services>Human Resources>Employment Opportunities
The Upper Darby School District does not discriminate in its education program, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Right Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.
Job Summary
Full Time
Elementary & Secondary Education
$107k-139k (estimate)
06/14/2024
08/22/2024
upperdarbysd.org
DREXEL HILL, PA
1,000 - 3,000
Private
PATRICE SCANLON
$200M - $500M
Elementary & Secondary Education
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