Job Title: Part-Time Executive Assistant

Position Overview: Hey there! We are Upstate Counseling. Thanks for checking out our job listing! We're on the lookout for a rockstar to join our team as a part-time Executive Assistant. If you're super organized, good with note taking, spreadsheets, creating visual presentations, and thrive in a fun, dynamic, learning environment, this might be the gig for you! As an Executive Assistant, you'll get to support one of our executives while soaking up valuable experience along the way.

Key Responsibilities:

Meeting Help:

• Be the master of note-taking during meetings
• Whip up meeting agendas and make sure everyone's got what they need to rock the discussion.

Document Creation:

• Get creative with spreadsheets, infographics, and presentations to help bring ideas to life.
• Put your writing skills to work and use artificial intelligence to help draft policies, job descriptions, and more.
• Make sure everything looks polished and professional before it goes out the door.

Scheduling:

• Schedule appointments and keep the executive’s calendar organized
• Take care of meeting details and needs prior to the event

Admin Assistance:

• Be the friendly face that greets incoming emails and calls
• Keep things organized and running smoothly behind the scenes
• Jump in on special projects and lend a hand wherever it's needed

Additional Duties:

• Research: Look up information, data, and ideas for specific tasks/projects
• Event Organizing: Occasional list making and food ordering
• Reminders: Touch base with the executive in regards to their weekly priorities

Requirements:

• Proficient in typing and note taking
• Has used spreadsheets and is ready to learn how to utilize functions and calculations
• Anywhere from decent to great at math
• Can create a visually appealing and organized presentation with given notes and bullet points
• Be ready to roll with the punches and juggle multiple tasks like a pro.
• Is professional, punctual, and reliable
• Is eager to learn and grow their skillset

Idea, but not required:

• Familiarity with Google Workspace (Google Docs, Google Sheets, etc)
• Has own transportation
• Has some simple graphic designing experience (i.e. Canva)

Schedule:

• We're starting with 10 hours per week, but would like someone who could expand to 15-20 hours in the future if needed
• Starting with 2-3 hours per day M-Th
• Monday – 11am-2pm (required)
• Tuesday – 2 hours (flexible)
• Wednesday – 3 hours (flexible)
• Thursday – 2 hours (flexible)
• Mostly (perhaps all) remote

Pay and Benefits:

• $18-20/hour
• Sick time
• 401k and company match

Job Types: Part-time, Internship

Pay: $18.00 - $20.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• 401(k)

Schedule:

• Day shift

Ability to Relocate:

• Albany, NY 12205: Relocate before starting work (Required)

Work Location: Hybrid remote in Albany, NY 12205