Business Office Manager

SUMMARY:   The primary purpose of this job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Administrator, Director of Finance, or Accountant.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

·         Assist in implementing the day-to-day functions of the accounting department.

·         Implement written policies and procedures that govern the accounting functions of the facility.

·         Assist in standardizing the methods in which work will be accomplished.

·         Forward invoices to appropriate department personnel for approval for payment.

·         Communicate with supplier/vendors concerning errors or questions on invoices.

·         Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.

·         Monitor and collect accounts receivables.  Report delinquent accounts to the Accountant/Director of Finance/Administrator.

·         Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.

·         Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.

·         Prepare and mail statements.

·         Make written and oral reports/recommendations to the Accountant concerning accounting functions.

·         Assist in reconciling bank statements as directed.

·         Assist in preparing trial balances as directed.

·         Assist in preparing financial and statistical reports as directed.

·         Perform functions of computer/data processor as necessary.

·         Develop and utilize computer reports and output.

·         Ensure that resident admission contracts are signed and appropriately filed.

·         Follow established resident fund accounting procedures.  Provide each resident with a quarterly accounting of his/her funds managed by the facility.

·         Assist in the planning and implementation of changes in our accounting system as necessary or directed.

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