196 Executive Assistant Jobs in Portland, OR
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BizTek People, Inc. | APA International Placement Consultants
Portland, OR | Full Time
$78k-101k (estimate)
2 Months Ago
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BizTek People, Inc. | APA International Placement Consultants
Portland, OR | Full Time
$73k-93k (estimate)
7 Months Ago
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Executive Assistant
$83k-105k (estimate)
Full Time | Social & Legal Services
3 Weeks Ago
Urban League of Portland is Hiring an Executive Assistant Near Portland, OR
Title: Executive Assistant
Location: Portland, OR, USA
Compensation: $75,000
Full Time / Part Time: Full Time
JOB DESCRIPTION
JOB TITLE: EXECUTIVE ASSISTANT
GROUP: Administration
SUPERVISOR: President and Chief Executive Officer
ACCOUNTABLE TO: President and Chief Executive Officer
SALARY: $75,000
SCOPE OF WORK:
The Executive Assistant provides professional support to the President and CEO of the Urban League of Portland. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. Clients, donors, volunteers, partners and the general public rely on the Executive Assistant for complete and helpful information, clear and professional communication, and a welcoming agency environment. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Executive Support
Within your first year of employment the Urban League of Portland is excited to offer the following benefits after 90 days of successful employment:
Equal Opportunity Statement: The Urban League of Portland is an affirmative action and equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, age, sex, sexual orientation, marital status, mental or physical disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal and state laws.
Location: Portland, OR, USA
Compensation: $75,000
Full Time / Part Time: Full Time
JOB DESCRIPTION
JOB TITLE: EXECUTIVE ASSISTANT
GROUP: Administration
SUPERVISOR: President and Chief Executive Officer
ACCOUNTABLE TO: President and Chief Executive Officer
SALARY: $75,000
SCOPE OF WORK:
The Executive Assistant provides professional support to the President and CEO of the Urban League of Portland. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. Clients, donors, volunteers, partners and the general public rely on the Executive Assistant for complete and helpful information, clear and professional communication, and a welcoming agency environment. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Executive Support
- Proactively manages the President & CEO's calendar including scheduling appointments, anticipating and managing work flow and, at times, independently making decisions concerning the priority of time commitments.
- Manages all correspondence, via paper or email, for the President & CEO.
- Anticipate the President & CEO's needs and gather the appropriate people and resources to support them in addressing issues.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep her informed of upcoming commitments and responsibilities.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Continuously seek new ways to automate, streamline or eliminate tasks within the President & CEO's day.
- Develop an understanding of the formal structure, role and purpose of the organization, its relationship with key partners and interface appropriately.
- Organize, prepare and/or provide the necessary materials and documentation for meetings, including Board of Directors meetings. Work cross-functionally to determine appropriate content.
- Prepare meeting agendas in advance; assists with all meeting preparation activities including research/background information and the creation, content development and/or proofreading of presentations for meetings.
- Accompany the President & CEO to various meetings, as needed.
- Assume responsibility for various clerical and administrative tasks including screening of phone calls, copying, filing and making travel arrangements.
- Supervise the daily activities of support staff and volunteers.
- Answer multi-line phone, provide quality information to callers including referrals to other agencies as appropriate, and route calls to the appropriate staff member.
- Greet visitors to the CEO's office, provide hospitality, information and resources.
- Additional duties as assigned by the President & CEO.
- Intuitive, independent problem solver with the judgment to personally handle a variety of tasks and requests in a fast-paced environment.
- Outstanding organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail , time management and judgment; ability to order and manage multiple priorities in complex and dynamic circumstances.
- Strong interpersonal skills; superior customer focus with a high standard for quality and service.
- Demonstrated experience in the preparation of presentations. Strong research skills required.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.
- Demonstrated ability to achieve goals and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong writing and editing skills with an ability to convey information through a variety of channels.
- Ability to communicate effectively with all levels of employees, as well as external constituents and stakeholders.
- Ability to occasionally provide after hours and flexible support.
- Strong commitment to the mission and values of the Urban League and to working with individuals and families from diverse racial/cultural backgrounds.
- Minimum five years of executive administrative support, or Bachelor's degree.
- Preferred: Three to seven years of experience supporting C-Level Executives, preferably in a non-profit organization.
- Experience and interest in internal and external communications and partnership development.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.
Within your first year of employment the Urban League of Portland is excited to offer the following benefits after 90 days of successful employment:
- 100% employer paid medical, dental and vision for qualifying employees and their additional dependents.
- 21 days of PTO in your first year
- 12 paid holidays
- Disability insurance
- Employee assistance program
- Life insurance
- The ability to plan and volunteer in engaging community events.
- The ability to serve your community through a culturally specific lens.
Equal Opportunity Statement: The Urban League of Portland is an affirmative action and equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, age, sex, sexual orientation, marital status, mental or physical disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal and state laws.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Social & Legal Services
SALARY
$83k-105k (estimate)
POST DATE
06/03/2024
EXPIRATION DATE
06/28/2024
WEBSITE
stateofblackoregon.org
HEADQUARTERS
PORTLAND, OR
SIZE
25 - 50
FOUNDED
1945
TYPE
Private
CEO
MYLEN SHENKER
REVENUE
$5M - $10M
INDUSTRY
Social & Legal Services
Related Companies
About Urban League of Portland
Urban League of Portland operates as a civil rights and advocacy organizations.
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The job skills required for Executive Assistant include Administrative Support, Presentation, Microsoft Office, Leadership, Time Management, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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