This is for an UrbanEngineer client in Berkeley. This is a temp to hire position. Benefits begin once candidate is converted to full time employee for client.

About the Client:

Industry leader in seasonal products-specifically in Halloween and Christmas. Consulting firm with private label brands of Halloween and Christmas products in some of the best-known stores. Operating year-round to design, develop, manufacture, and support the sales for Halloween and Christmas products to Mass Market, Big Box, Grocery, Drug, and Specialty Retailers.

Purpose:

We are looking for a Full Time Office Manager to work in our Berkeley Operations Office

and virtually support San Diego Office as needed. This is an exciting opportunity for an

individual to come in and wear different hats to do whatever it takes to get the job done

with self-initiation, motivation, and drive. We are seeking someone who is eager to

grow and develop within the organization. This vital role would take on a variety of

responsibilities to allow Operations functions to be on a higher level of productivity and

efficiency with the demands of growth in our operation. The Office Manager will manage

and support the day-to-day contact with the Management Team, staff, vendors and be

the glue to keeping everyone up to date and abreast of what’s going on. The level of

expertise is a solid mid-level office manager who is a professional and self-starter in an

exciting but complex consumer business environment. The Office Manager will report

to the Operations Director who will confirm the hybrid work schedule as designated for

working from home and Berkeley Office. This hybrid schedule is subject to change

based on business needs.

You:

You have a passionate interest in consumer-packaged goods, fashion, and toys. You

love working in a fast-paced environment with great people who share the same

passion in this seasonal product industry. You are well-rounded in your ability to be

versatile with interpersonal skills of working well with team but can also be focused and

self-directed in completing projects which requires confidentiality and discretion as well.

The key to success in this role is to be able to navigate varying priorities of projects, set

up processes to meet the demands of growth, be a team player and make things

happen for the team so they can count on you. Your attention to detail can be seen as a

perfectionist to a certain degree and you love to be known as being on top of

everything.

Job Responsibilities:

HR

 Attention to detail is a must for handling onboarding/offboarding logistics,

HR help desk questions, communication liaison between HR Consultant and

management team on Compliance, Policy, Guidelines, and Best Practices for

US Team.

 Is main point of contact for Professional Employer Organization. (PEO)

 Handle New Hire on-boarding Process through Insperity Portal (PEO)

 Assist with Policy updates related to compliance, CAL OSHA, Handbook,

Safety, etc

 Fields HR inquiries from internal business units (Creative, Sales, Product,

Operations) to the appropriate party for resolution.

 Manage & Track required trainings for SVI

Operations

 Logistics coordinator for interview scheduling, management meetings,

special events, etc.

 Coordinates with bookkeeper to ensure monthly account reconciliation is

complete.

 Interacts with local bank branches for account needs.

 Take on IT support as communication liaison with IT vendor

 Manage and process all Accounts Payable Transactions such as

Purchase Order follow-up, coding of these transactions, and shipping updates

for individual accounts

 Manage day to day office operations such as insurance renewals,

equipment inventory, building equipment and office machine maintenance

upkeep

 Work with Management team on projects as needed

 Keeps leadership informed on major milestones and needs.

Administrative

 Creating PowerPoint slides, formatting, and creating Excel files if needed

 Being savvy on doing market analysis of seasonal products, ability to

understand profit margin, love numbers and have a knack for math.

 Summarize Retailer Meetings account recaps

 Coordinating international and domestic travel and working with cross

functional teams to support US staff.

 Note taking/distribution from internal and retail customer meetings

Supervisory

 Manages clerical helper, support admin person in San Diego possibly, as

well as temporary administrative staff (alternative work force) if needed

Competencies

 Communication – Establishes and maintains a reputation of credibility and

responsiveness; ensure timely follow up on issues within 24 hours.

 Decision Making – Works with a bias for action. Makes sound decisions

that will continue enhance business operations.

 Trust - Uses discretion and good judgement in handling confidential

company information.

 Teamwork - Maintains positive working relationships and effective

communication with retailers, internal departments, upper management,

and overseas team. Is flexible and supportive of change management

activities.

Qualifications and Experience:

 College Degree or at least Associate Degree preferred

 Proficient use of Microsoft Excel, Word, PowerPoint, and Outlook

 Skilled multi-tasker and able to act with sense of urgency and to

reprioritize

 Excellent written & verbal communication, outgoing, willing to help others

and openness to learn

 Establishing strong working relationships with co-workers and cross-

functional teams

 Passionate for consumer products, especially Seasonal holidays

throughout year

 Ability to self-manage with a high degree of accuracy and accountability in

a fast-paced environment.

 Excellent organizational skills, adherence to deadlines, ability to priority

and manage multiple projects at once.

 Travel no more than 4 – 6x a year to San Diego office for Quarterly

Meetings.

Compensation: (Temp to hire or direct hire)

During the temp time period, the hourly rate paid will be $35hr. Once converted to full time

Salary approved: $67k-$75k

Full Time Exempt, competitive salary, based in Berkeley, CA.

Once converted to full time:

 Paid Time Off and Sick Time Off

 Health, vision, and dental as well as Health Care spending and/or

Reimbursement Accounts

 Retirement plans of 401k, Roth, Safe Harbor

 Life Insurance as well as other types of insurances