Duties

Major Duties: This is not an all-inclusive list
A FAMILY PROGRAM ASSISTANT, GS-0303-7, Serves as an assistant in accomplishing all objectives of the Family Program. Assists in designing and conducting needs assessments of family members to identify program requirements. Identifies issues affecting the quality of family life and provides recommendations to supervisor of activities and policies requiring modification. Identifies family issues affecting recruiting, retention, and readiness. Prepares information papers and other documents concerning key issues. Drafts memoranda and appointment memos. Recommends necessary changes as needed on new initiatives and implementation of programming to address those issues. Coordinates and facilitates communications between family members and the National Guard. Prepares information for entitlements, schedules of events, missions, roles, and functions of the National Guard. Interfaces with units and family members and gathers information concerning family activities. Compiles information, publishes, and disseminates Family Program newsletters.
Develops and maintains a library of resource documents to include community, state, and Federal government agencies and organizations, which are available for referrals to family members. Assists units in developing and maintaining local information, referral and follow-up programs. Provides technical assistance to personnel publicizing Family Program and quality of life issues. Conducts briefings and training for staff and units to provide necessary information and to stimulate interest and support.
Coordinates the volunteer service component to include formal training and recruiting of volunteers. Supports volunteers to work with the State Family Readiness Groups (SFRGs), and to instruct and train units, soldiers, and their families. Provides technical assistance and information to develop local unit SFRGs. Identifies key volunteers and develops and conducts orientation and training programs for these volunteers. Maintains a system of documenting volunteer services and a library of resource materials concerning volunteerism and provides materials to volunteers as needed. Conducts workshops and seminars as appropriate. Assists in planning and coordinating resources for family assistance at mobilization. Assists with the establishment, staffing, and equipping of Family Assistance Centers (FACs), when necessary. Implements and maintains a system of providing publications and information to and SFRGs.
Assists in the preparation of budget requirements to support the Family Program. Initiates Invitational Travel Orders (ITOs) for volunteers, when necessary. Assists in maintenance of non-appropriated and appropriated fund volunteer reimbursement program. Assists with the state family youth program, which addresses issues and concerns of youth related to Guard life and youth readiness and well being. Coordinates with local youth related organizations and agencies. Collects and organizes volunteer, family, and other related data. Implements and maintains a computer entry system for easy of retrieval and dissemination.
Performs other duties as assigned.

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT

• U.S. Citizenship is required
• Prior to appointment, an applicant must have a current completed/clear drug test
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• May be required to successfully complete a probationary period
• Irregular and overtime hours may be required to support operational requirements or contingencies.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments.
• Must have a valid government issued drivers license.
• Will be required to work some weekends in a compensable status.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• This position is not authorized for remote work.
• Telework may temporarily be available on a situational basis.
• This position must be able to physically start position within 30 days of extended offer.
• Excellent oral and written English communication skills.
• Ability to work with youth and vulnerable adults.

How You Will Be Evaluated

• Benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you MUST submit a complete Application Package which includes:

  • Your resume of employment and duties performed.

  • Transcripts - if qualifying based on education or the position has an educational requirement (can be a copy)

  • If claiming veterans' status, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty, or other acceptable documentation..

  • If claiming Veterans' Preference for disability - a copy of your DD Form 214, which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service. In addition, if claiming 10-point preference and/or 30% Disabled Veteran, you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of purple heart, if applicable) and a SF 15 (Application for 10-point veteran preference) If supporting documentation is not submitted to support your claim, it WILL result in losing your veteran's preference for this announcement.

  • Current Federal employees or reemployment eligibles: a SF-50 that shows your current Position, Grade, Step, and Tenure

  Other required Documents: Resume, cover letter, personal and professional references.
  Job Information: Vacancy Identification Number (12429849), title (FAMILY PROGRAM ASSISTANT) and grade(7) for which you are applying.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12429849
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  Agency contact information

  Giacomo DiGiacomo

  Phone

  651-282-4171

  Email

  giacomo.p.digiacomo.mil@army.mil

  Address

  MN HRO JFHQ
  600 CEDAR STREET
  SAINT PAUL, MN 55101
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
  CONTACTING US: After you have read all the instructions in this vacancy announcement, if you still have questions about this position or the application process, you may contact us at (651) 282-4155.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Criminal history inquiries
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Title 5 Excepted Service, Non-uniformed Position with the Minnesota National Guard,