Job Description

File Management (digital, physical):

- Scan paper documents into digital formats (e.g., PDF, JPG) using a scanner and document management software.

- Organize and name digital files according to a consistent system for easy retrieval.

- Perform quality checks on scanned documents to ensure legibility and completeness.

- Dispose of expired physical files

Data Collection and Reporting:

- Collect information from staff members and various sources to compile Unit reports.

- This may involve creating and distributing surveys, conducting interviews, or extracting data from existing databases.

- Compile data into reports such as staff publications lists, departmental accomplishments, or other summaries.

- Maintain spreadsheets or databases to track and organize collected information.

Website Maintenance:

- Update and maintain Unit scientist webpages, involves editing text content, uploading images and documents, and ensuring proper formatting.

- Monitor website functionality and report any issues to the appropriate personnel.

General Clerical Tasks:

- File physical and electronic documents according to established procedures.

- Assist with organizing office supplies and equipment.

- Perform basic data entry tasks as needed.

- Be adaptable and willing to learn new clerical duties.

Duties include:

• - Assist with general clerical and office duties for Unit staff as assigned by the Research Leader, including:
• - Digital file creation and management
• - Records management and disposal
• - Data collection and reporting
• - Website maintenance
• - Other general clerical tasks

Location: Manhattan, KS

https://www.ars.usda.gov/plains-area/mhk/cgahr/

Please NOTE: This internship is located in Manhattan, KS and requires interns to do work in-person. This position is limited to local commuting area candidate only (within 50 miles radius).

Hours per week: Flexible

Preferred majors:

• Any major with demostrated preferred skills

Education Level:

• Undergraduate students
• Graduate Students

Desired Skills:

• Proficiency in using office software like Microsoft Office Suite (Word, Excel) and Adobe and web page management
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to prioritize and manage multiple tasks effectively
• Time management skills to meet deadlines

Requirements Conditions of Employment

• You must be a US Citizen or US National.
• Must be in good academic standing as defined by their academic institution.
• Unofficial Transcript can be used when applying for the position
• Satisfactory Background investigation and/or fingerprint check.
• The position is renewable, based upon effective performance, availability of funds, and program needs, with the possibility of a multiple-year appointment.

Documents to have when applying:

• Resume

Pay information:

• Undergraduate students (Associates and Bachelor's degree seeking students): $17.20
• Graduate students (Masters and Doctorate degree seeking students: $18.75

How to apply:

1. Complete HACU Application via:

• New Applicants https://www.hacu.net/assnfe/StudentInfo.asp?MODE=NEW&PROGTYPE=3
• Returning Applicants https://www.hacu.net/assnfe/StudentProfile.asp?MODE=NEW&PROGTYPE=3

The internship with the USDA that you were selected for is offered through a third-party provider – the Hispanic Association of Colleges and Universities (HACU). You need to complete their application before the official offer letter can be drafted and sent for your review.

Note: You do not need to wait on documents such as official transcripts, references, and so on to submit your application. You can upload a placeholder in its place and submit via email when you receive them.