Duties

This position serves as an Administrative Officer in the American Folklife Center (AFC), Special Collections Directorate (SCD), Researcher and Collections Services (RCS) within Library Collections and Services Group (LCSG) at the Library of Congress.

The incumbent reports to the AFC Director and is responsible for carrying out a variety of administrative tasks in support of the Division’s mission while providing direct support to the supervisors and staff.

The employee has a confidential working relationship with the Director, and the Director is significantly involved in labor-relations by regular attendance at meetings where labor-management relations are discussed.

With the supervisor's assistance, performs and monitors administrative management requirements, including applying administrative policies and procedures, interacting with Library systems such as Momentum, eManagement, EmpowHR, WebTA, Serena, Service Now, Confluence, and E2 to handle financial transactions, leave, personnel, travel, training, and other staff requirements.

Assists with official travel arrangements for staff, in consultation with supervisors and travel officials at the Library. Works directly with leadership to organize travel logistics connected to in-person meetings of key stakeholders, such as the AFC Board of Trustees, that take place in Washington D.C. and around the country.

Serves as the organization liaison with Financial Management Directorate (FMD) and the Employee Resources Management and Planning (ERMP) Division, and in some instances the Human Capital Directorate (HCD).

Assists in performing liaison human resources administrative support for the Center and subordinate sections. Provides guidance to managers and supervisors in human resources matters involving staffing, classification, leave administration, employee relations, and training issues.

Assists managers and supervisors with recruitment by preparing necessary documents and providing guidance on proper procedures and policies. Coordinates and prepares personnel actions, tracks the status of various personnel actions from origination to conclusion in areas relating to human resources management in order to ensure that suspense dates are met, that employees are paid properly, that employees are at the proper step and within proper leave categories, etc.

Serves as a Contracting Officer’s Representative (COR) and provides support to the Division’s other CORs in preparation of purchase requisitions, recommendations for engaging experts and consultants, and Requests for Proposal (RFPs), which are administered by the applicable organizational component to assure adequacy of proposed resources.

Identifies, considers, and assists in resolving procurement administration problems of a routine nature, such as reviewing paperwork and following up to resolve minor glitches that delay procurements.

Assists in coordinating administrative tasks in support of established requirements for supplies, property management, or office moves such as setting up and maintaining systems to control the purchase and use of supplies. Performs administrative duties to support the coordination of office moves, office construction, and other facility improvements. Works with other offices to arrange and coordinate such activities.

Acts as liaison to other managers and staff within the applicable organizational component and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instructions. Addresses questions related to office services and new projects. Assists in the resolution of complex program or administrative issues or problems. Independently addresses issues or questions based on precedent and procedure. Has regular contact with Library of Congress staff, managers, and officials at all levels of authority.

Performs other duties as assigned.

The position description number for this position is 433965.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Requirements

Conditions of Employment

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

  Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.

  You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.

  Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.

  Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.

  Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.

  Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.

  Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
  (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
  (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.

  IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.

  Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.

  If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

  Agency contact information

  Customer Service Center

  Phone

  202-707-5620

  Fax

  000-000-0000

  Email

  JobHelp@loc.gov

  Address

  LIBRARY OF CONGRESS
  101 Independence Ave. SE
  LM-107
  Washington, District of Columbia 20540
  United States

  Next steps

  Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

Clarification from the agency

Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.