THE FIRM At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 24 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success. JOB DESCRIPTION THE FIRM At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 24 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success. JOB DESCRIPTION The NYC office of Alston & Bird is conducting a search for an experienced Legal Administrative Assistant to assist attorneys in the Finance Practice Group. The Legal Administrative Assistant will support attorneys primarily based in the NYC office with a variety of administrative duties, listed below. The ideal candidate will thrive in a fast-paced and collaborate environment. ESSENTIAL DUTIES Strong word processing skills and ability to turn documents around efficiently and in a timely manner. Open new client matters and draft engagement letters. Heavy calendar management for internal and external meetings, client events, and travel. Coordinate travel and create detailed itineraries. Collaborate with the Business Development Team to plan client events. Using Chrome River, process expense reports in a timely manner for reimbursement. Enter attorney time records into the time entry application prior to deadlines. Assist with drafting and formatting legal memorandum and correspondence. Collaborate with the firm’s billing team to ensure client invoices are accurate and delivered. Proofread documents for grammatical and spelling errors and suggest necessary changes. Answer incoming calls for lawyers and redirect as needed. Handle incoming mail with confidentiality. Miscellaneous administrative tasks. ESSENTIAL SKILLS A minimum of three to five years of administrative experience in a law firm High school diploma is required; an Associate or Bachelor’s Degree is highly preferred. Exceptional administrative and word processing skills. Proficiency in Microsoft Suite, Chrome River, iManage, Adobe PDF, and Litera. Ability to work well independently while handling complex situations, analytical, and self-starters. Possess strong communication skills and ability to work with a wide spectrum of individuals. Desire to learn new applications, firm systems, policies, and procedures. Flexibility to work overtime during deal closures and heavy transactional periods. Possess the ability to organize and prioritize numerous tasks and complete them under time constraints. Maintain attention to detail, and the ability to concentrate and organize work. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic. Able to proofread typed material for contextual, grammatical, typographical, or spelling errors is also needed. PHYSICAL EFFORTS Substantial movements of the wrists, hands and/or fingers. Standing, walking, and lifting. Hearing‑ability to receive detailed information through oral communication. Sitting most of the time. The salary range for this position is $88,000 to 105,000 and represents the firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience and qualifications. This range is specific to our NYC office and may not be applicable to other locations. EQUAL OPPORTUNITY EMPLOYER Alston & Bird LLP is an Equal Opportunity Employer and does not discriminate on the bases of any statuses protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. If you need assistance or an accommodation due to a disability you may contact us at brennan.fulton@alston.com. The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time. Professional business references and a background check will be required for all final applicants selected for a position. Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate. EQUAL OPPORTUNITY EMPLOYER Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time. Professional business references and a background check will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact us at brennan.fulton@alston.com. Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate. Alston & Bird’s HR Mission Statement Hire For Attitude Development for Tomorrow Lead For A Lifetime! Click to Watch: "Life at Alston & Bird" Michael Moore, Special Projects Catering Coordinator, shares his experience working at Alston & Bird. Welcome to the Alston & Bird Professional Staff Career portal, where you can view our current employment opportunities and apply online. At Alston & Bird, our people trust the people they work for, take pride in what they do, enjoy the people they work with, and serve the communities in which they live. Our environment has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked by Fortune magazine as one of the "100 Best Companies to Work For©" for 25 years in a row. Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. We invite you to search and apply for employment opportunities with us.