POSITION OVERVIEW:

The AP/AR and Billing Specialist reports to the Assistant Controller and handles responsibilities of invoicing/billing clients and back-up to payroll. This position will need to work in the Tampa office 1-2 days per week.

FUNCTIONS AND DUTIES:

• Accurately prepares weekly client billing for all services and expenses.
• Maintains and updates all billing, AP / AR related SOPs.
• Facilitates weekly payment of vendors (US and Canada).
• Manages new vendor set-up.
• Provides weekly Accounts Receivable Aging reports to Operations Managers/AE/Analysts.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Processes credit card payments to vendors.
• Delivers new employee training on expense report procedures.
• Responsible for the quality control and review of all field personnel expense reports.
• Receives and verifies expense reports; reconciles expenses, obtains approvals and processes in Unanet.
• Coordinate with field personnel concerning specific details for submitting client invoices.
• Creates and manages project codes in Concur and Unanet.
• Manages contractor payments, obtaining approvals, verifying accuracy, and initiating payment.
• Provides supporting documentation for audits.
• Coordinates contracts and planning for company quarterly travel and annual melon bowl event with assistance from committee.
• Manages relationships with travel vendors, including billing, rate negotiation, point tracking, and customer service issues.

QUALIFICATIONS/EXPERIENCE:

• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Be personable and friendly; ability to communicate with field personnel as a support partner.

EDUCATION AND WORK EXPERIENCE:

• High school diploma or equivalent required; associate degree in accounting preferred.
• At least 3-5 years of related experience required.

TECHNOLOGY EXPERIENCE:

• Advanced computer skills; including MS Office Suite, ADP (or similar payroll system).
• Experience with Unanet, Concur, or similar ERP.

BENEFITS:

The company provides excellent benefits and covers most of the cost for employees. Employees contribute a small percentage to medical and vision plans but the company fully covers the cost of a telemedicine plan, dental, life insurance, AD&D, and STD and LTD.

PHYSICAL DEMANDS:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The role also requires long hours sitting in an office setting using office equipment, dual monitors, and computers; all of which can cause muscle strain.

We are a Drug-Free Workplace