Division Operations Administrator, Department of Internal Medicine, General Internal Medicine

 Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As one of the world’s foremost research institutions, UT Southwestern Medical Center is known for our life-changing research that has led us to 6 Nobel Prizes. With a career at UT Southwestern Medical Center, you will be a key part of our multidisciplinary research facility with opportunities to work with leaders in patient care and medical research. 

Job Summary

This position will be responsible for the direct administrative oversight of General Internal Medicine and Medicine Pediatrics. This role provides oversight of the day-to-day operations of administration, finance, research, all aspects of employee relations, faculty recruitment, faculty evaluations and the education enterprise. In addition, this role will have direct oversight of strategic planning, preparation of budgets, monthly reconciliation, total professional effort and facilities management. This role requires someone who is a self-motivated and strong leader who is knowledgeable in administrative and clinical operations. Must also be a strong communicator (written and verbal) and able to effectively communicate with physician leaders on a variety of topics and have the ability to coach employees and develop a plan to streamline processes. Requires someone who is meticulous with details, has prior leadership experience and knowledge of financials and clinical effort. 

Experience and Education

Minimum Requirements

• Bachelor's degree in Business Administration, Healthcare Administration, or directly related field and six (6) years related experience, including a minimum of two (2) years of supervisory experience required.
• Additional progressively responsible related experience may be allowed on a year for year basis in lieu of degree, for a total of ten (10) years of related experience. 

Job Duties

• Responsible for administrative, financial, and clinical or research-oriented operations within a large division.
• Division must meet at least two of the following criteria: overall division budget exceeds $15M; total division FTE count exceeds 100; total division faculty FTE exceeds 50.
• In collaboration with Department Administration, as well as the Office of Human Resources, administers human resource activities to include coordinating the recruitment, appointment, credentialing, international visas, promotion and tenure actions and evaluation of educational appointees, staff and faculty.
• Responsible for ensuring effective onboarding and orientation of all new faculty and staff, within established departmental guidelines.
• Supervises division administrative and/or accounting support staff. May also supervise billing and/or clinic managers or supervisors.
• In collaboration with Department Administration, prepares and administers budgets for the division and its related programs, including expense and income tracking, and monthly account balances.
• May be responsible for creation of required budgetary and financial reports, as well as oversight of division accounting activities.
• May serve as the primary liaison for business activities within the division.
• Demonstrates commitment to improving service and product quality for internal and external customers.
• In collaboration with Department Administration, designs systems and processes which enhance efficiency and effectiveness of internal controls and ensure the integrity of the division.
• May coordinate and assist in the preparation of grant proposals and contractual agreements and associated budgets; ensure the timely submission of proposals or agreements which meet institutional or departmental mandates. May assist in long-range planning for division research program growth and changes in research priorities.
• May also develop and implement research budgets and provide oversight of post award reporting requirements.
• Interfaces with Information Resources to resolve computer hardware and software problems. May recommend and oversee the installation of new software packages.
• Within departmental guidelines, provides administrative oversight for division education programs for students, residents, and fellows, including recruitment, orientation, training, records management as well as continuing education for faculty members. Coordinates the division’s physical resource utilization, including space planning, budget and inventory control, purchasing and utilization of department/division resources.
• May provide project management oversight in the setup and establishment of new laboratories, offices or clinical space for incoming faculty.
• Performs other duties as assigned. 

KNOWLEDGE, SKILLS, & ABILITIES

Ability to manage and direct staff. Ability to monitor and maintain budget. Ability to ensure adherence to policies and procedures of university such as FLSA, salary guidelines, accounting regulations, and internal controls policy. Ability to communicate effectively with various levels of internal and external contacts. Excellent interpersonal and teamwork skills. Excellent organizational and project management skills. 

To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/ 

For general COVID-19 information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.