Project Coordinator

Job Code:AD2025

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

 As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

JOB TYPE

Classification: Exempt

Supervises Positions: No

JOB SUMMARY

This role provides administrative and project support to Executive / Senior Leaders as assigned. Manages some or all aspects of assigned project activities and provides a single point of contact for those projects. Responsible for project support which may include collection, management and distribution of project related information. Initiates follow-up on project activities to ensure progress to identified deadlines. Responsible for collaborating with project leads/team members to ensure they are updated of any potential issues and / or risks and provided with that information in a timely manner. Obtains, consolidates and maintains project materials, as needed. Coordinates meetings to keep project activities on schedule. Coordinates tasks assigned to meet project needs.

Utilize financial management tools to assist leaders in tracking and managing invoices and expenses. Process documents, prepare reports, troubleshoot issues, reconcile and collaborate with leaders and finance to ensure proper submission of assigned expense management tasks. Data entry into various applications and then coordination to produce reports as requested.

This role will manage project activities that may span across the organization and/or one specific entity or department

Provide administrative and project support to VPs and/or leaders as assigned, including:

• Calendar and time management support to align with organizational and project-based priorities
• Collaborate across all support areas for deliverable tracking and execution

Communication: Demonstrates effective interpersonal communications skills. 

• Engages in active listening, asking questions when appropriate.
• Delivers engaging, informative, well-organized presentations when requested.
• Effectively uses various technology communication methods to keep stakeholders informed of progress of projects and/or issues. 
• Maintains good working relationships and rapport with project stakeholders, as well as internal and external clients and or vendors. 

Teamwork: Seeks opportunities to increase business satisfaction and deepen relationships. 

• Improves team performance by mentoring, training, and motivating in order to facilitate cooperation. 

Professional Competency: Enhances professional competency through continuing education and researching of material internally or externally. 

• Demonstrates strong organizational and time management skills with attention to detail. 
• Uses critical thinking to assist in decision making, issue resolution and escalation as needed.
• Updates professional skills by taking educational classes as needed. 

The incumbent may be asked to perform additional duties as assigned.

QUALIFICATIONS

Education: 4 year Bachelor’s Degree required.

Experience: Minimum of 3 years of demonstrable project experience required. Minimum of 5 years of senior administrative experience required. Refer to the Life Support Training Policy for additional details.

Licensure: N/A

 Additional Skills/Requirements Required: Some knowledge or exposure of project management practices. Good communication skills (written & verbal) both internally to the project team and to executives. Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change.

Additional Skills/Requirements Preferred: N/A

PHYSICAL DEMANDS

Physical Demand Code: 3A, Administration

Work Function/Activity: Sedentary to Light Physical Demand

The job requires frequent sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.

OTHER

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
• On call responsibilities as directed: No
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes