Job Description: Executive Assistant will be responsible for the administration of the Global Privacy Services / Strategy & Operations team within an enterprise technology organization.
Core Responsibilities/Skills:Executive Assistance Complete a variety of administrative tasks including managing active calendars, completing expense reports, arranging detailed travel plans, itineraries, and agendas, and compiling documents for meetings and events
Meeting/Event Administration and Scheduling Schedule independently using Outlook and proactively rearrange things as necessary to accommodate conflicts and different time zones. Organize team events. Host meetings on Zoom and take notes.
Presentation Design Prepare material in PowerPoint with a creative eye and ability to follow guidance on re-design.
Microsoft Office Prepare deliverables in Word/Excel and manage team collaboration in Outlook, Confluence, and Teams/SharePoint.
File Management Administer large file repositories and search using multiple key terms in SharePoint and OneDrive.
Customer Service Act as key point of contact for the department. Constantly seek opportunities to add value to the executives and to introduce process improvements.
Ad Hoc Project Support support project initiatives with a diverse range of tasks, as needed
Requirements:
2 years of desk/administrative assistant experience
Excellent written and verbal communication skills
Strong PowerPoint skills and capable in Word, Excel, Outlook, Teams/SharePoint.
Tech-savvy preferred experience and interest with automation/AI. Strong desire to learn new technical skills.
Flexible, reliable, and discreet approach
Strong organizational and prioritization skills that reflect the ability to perform and prioritize workload of both executives and oneself simultaneously with excellent attention to detail.
The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work independently with little or no supervision and handle typical entertainment assistant responsibilities along with other projects and duties at executives discretion/direction. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role.
Additional Sills: