Title: Legal Administrative Assistant - Full Time (Hybrid)

Salary: $50,000-65,000 Annually depending on experience

*No Agencies Please*

About Vacca Family Law Group

As a prestigious, award-winning collaborative divorce and mediation firm, we believe it’s possible to resolve family law matters without tearing families apart. Our reputation is for avoiding court in high net worth divorce, child custody, property division, and spousal support cases. We also help couples with prenups and postnups in a non-adversarial manner. As a small firm, we pride ourselves on our collegial work culture and shared dedication to our team and clients. We seek a positive thinking, empathetic, and personable Legal Administrative Assistant who is goal-oriented, resilient, and self-motivated to join our team. To learn more, visit www.vaccalaw.com

Benefits

• PTO: 40 hours in 2024, 80 hours in 2025 and regular increases in following years plus 12 firm-observed holidays per year
• Health insurance
• 401k profit sharing plan
• Professional development opportunities

Job Responsibilities To Include

• Coordinate with legal team’s calendars and schedules
• Provide superb customer service to prospective and current clients
• Greet office visitors with a warm, friendly demeanor
• Onboard new clients, gather information needed, and prepare mailings
• Answer incoming calls and transfer to the appropriate team member
• Respond to client and legal team requests within 24 business hours
• Initiate proactive communication with clients, attorneys, and paralegals
• Review and edit staff meeting notes and scan incoming correspondence
• Manage mail distribution, order supplies and organize/maintain the filing system
• Draft correspondence and legal documents
• Ensure cleanliness of common areas and ensure the pantry is stocked

Required Background & Skills

• An Associate’s Degree or higher
• Customer service experience with an enjoyment for delivering a stellar client experience
• An understanding of how to accommodate high-net worth clients
• A high degree of emotional intelligence
• Strong ability to express empathy towards clients in stressful and emotional situations
• Organized, adaptable, and a positive team player that can balance multiple projects
• Detail-oriented with strong verbal and written communication skills
• Notary Public Certification (or willingness to become certified)

Preferred Skills & Experience

• Prior experience at a law firm or professional services firm

Compensation:

The compensation rate for this position is commensurate with experience, ranging from $50,000 - 65,000 annually.

Vacca Family Law Group is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, gender identity, sexual orientation, sex, disability status, national origin, or veteran status.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. This position is located in the firm’s New York City office. Applicants must be legally authorized to work in the United States. Relocation assistance is not available for this position.