246 Executive Assistant Jobs in Indianapolis, IN
Vaco is Hiring an Executive Assistant Near Indianapolis, IN
The Executive Assistant serves as the CEO's primary coordinator and liaison for external relations. The Executive Assistant primarily manages the CEO's calendar and activities to ensure maximum efficiency and value, while assisting with administrative and operational functions.
Position Responsibilities Scheduling/Calendar Management:
* Complete control of calendar with a clear 3-month vision of events and needs, including but not limited to:
o Removing declined meetings from the calendar
o Invitations for meetings out in a timely manner
o Looking for inefficiencies
o Set up for meetings and events
Project Management:
* Executive Assistant participates in project management duties assigned by executives
* Projects include but are not limited to: event planning, gifting strategies, travel, reports/reporting, etc.
* Track project initiatives within strategic or action plans
* Monitor the progress of projects of other departments that affect the objectives and goals of the CEO
* Manage additional special projects assigned by direct supervisor
General
* Make and maintain business-related travel accommodations
* Create, upload, and maintain document retention in OneDrive
* Provide basic office tasks such as typing, filing, and communications
Skills and Attributes * Self-starter
o Looks for inefficiencies and opportunities for improvement within the team, in the calendar, and around the office
* Ownership of Role
o Actively look for solutions before creating a problem
* Professional Development
o Creates and maintains a professional development plan per year and actively seeks out development opportunities
* Responsiveness
o Answers calls and texts during business hours within 10-15 minutes
* Detail Orientation
o Asking clarifying questions, meeting preparation, calendar inefficiencies
* Professionalism
o Professional dress, mannerisms, communication style
* Confidentiality
o Maintains the strictest confidence on all matter brought up in meetings, in email, etc
Job Summary
Full Time
$76k-96k (estimate)
06/26/2024
07/12/2024
vaco.com
BRENTWOOD, TN
500 - 1,000
2002
Private
$500M - $1B
Business Services
Related Companies
About Vaco
Vaco provides executive search, strategic staffing, corporate relocation and consulting services for finance, logistics and healthcare sectors.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
