You haven't searched anything yet.
We are looking for an experienced Office Manager to join our team. The successful candidate will be
responsible for support activities both clerical and technical in nature to assist the Project Managers and
general manager, overseeing the planning, coordination, and execution of construction projects from
start to finish. This includes managing budgets, scheduling tasks, and compiling documents for projects.
The ideal candidate will have a background in construction and be able to effectively manage multiple
projects simultaneously.
Supervisory Responsibilities:
• Direct supervision of branch level transactional processors
Duties/Responsibilities:
• Provide direct oversight and support of transactional accounting including purchasing, work orders,
and project costing for the branch
• Partner with operations team and branch personnel to ensure contracts and change orders are
setup accurately and recorded properly in the project system
• Produce operational and financial reports and reviews as needed to support branch leadership
• Understand the financial and operational systems in use by the business
• Assist in maintaining CRM database
• Preparation of document, manuals and information packages, maintaining job folders
• Track change orders, RFI’s and submittal packages
• Development and maintenance of technical lists such as phone/email lists, project related forms and
others
• Writing letters and emails, developing and maintaining data sheets
• Assembling technical portion information for vendor bid and purchase packages
• Develop and maintain meeting and activity schedules/deadlines for project personnel
• All other duties as assigned
Required Skills/Abilities:
• Ability to effectively manage and coordinate direct reports
• Prior experience with project accounting and percentage of completion
• Experience with MS Excel, including dealing with large data sets, and the use of pivot tables,
xlookup, sumifs, and other functions
• Experience and proficiency in the use of Timberline, NetSuite and/or Procore
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
Education and Experience:
• Bachelor's degree in business, management, finance, accounting, economics, however relevant work
experience will be considered as a reasonable substitution for field of study
• 3 years of related experience in service and project-based businesses
• Construction experience a plus
• Prior supervisory experience
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Please note this job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.
Other
Specialty Trade in Construction
$65k-86k (estimate)
12/24/2023
06/20/2024
valcourt.net
ELIZABETH, NJ
100 - 200
2021
TIMOTHY MCDOUGAL
$50M - $200M
Specialty Trade in Construction
Valcourt Building Services is a premier provider for waterproofing, window cleaning, and restoration services. The company was founded in 1986 and has grown from a small window cleaning company serving the Washington, D.C. area into one of the largest exterior maintenance companies in the country. We proudly serve clients from our locations in New Jersey, Maryland, Virginia, Georgia, Florida, and Texas. We work with our clients in a true partnership based on trust, accountability and effective communication. This way, we can cause as little disruption to your building tenants and ongoing comme...rcial operations, while completing each project within the timeline and budget. Every one of our projects is also backed by departments dedicated to operations, safety, scheduling, communications and risk management. And we ensure that all work is fully documented and compliant with the latest codes and regulations. Learn more about how we can help you at www.valcourt.net.
More
Show less
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.