Valparaiso Community School Corporation

Title: Office Secretary – Thomas Jefferson Middle School

Job Goal: To assure the smooth and efficient operation of the school office so that the offices’ maximum positive impact on the education of children can be realized.

Qualifications:

• Student-centered and people-oriented with a positive demeanor and attention to customer service
• Strong written and oral communication skills, communicating effectively with people from varying ages and backgrounds
• Maintains composure under pressure by positively adjusting to challenges and stress
• Maintains composure under pressure with the ability to follow safety protocols during emergencies
• Keep confidentiality in all matters related to student and personnel information
• Ability to work with minimal direct supervision
• Ability to pay close attention to detail
• Proficient in Google applications, as well as Microsoft Office suite
• Knowledgeable in or adaptable to web-based programs currently used, such as Google Suite, Canvas, Skyward, Indiana IEL (IIEP), etc.
• Complete work in a timely manner to meet deadlines
• Ability to multitask
• Maintain high standards as a role model and professional while advocating the skills, mission and objectives of the school and district
• Promote good citizenship, be understanding and fair, and display a character of integrity
• Effectively communicate with students, parents, teachers, support staff, media, administrators and other groups within the community
• Work in collaboration with other staff members, across all grade levels and departments, to enhance the learning experience for all students
• Ability to sit in front of a computer for prolonged periods
• Demonstrate necessary organizational and leadership skills
• Willingness to cross train and be a team player
• Comply with all district policies, rules, and regulations
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable
• Education beyond high school preferred
• Spanish speaking preferred

Job Responsibilities:

Customer/Student Service and Communications:

• Answer phone and direct calls
• Greet visitors and assist them in their needs
• Greet and direct students to appropriate administrators
• Prepare and send automated communications
• Updates school website with important information including daily announcements, extra-curricular events, and other important information for public viewing.
• Assist with summer school planning, forms, and communications
• Create Attendance Reports
• Maintain accurate records in Indiana IEP (IIEP)
• Provide proofreading, editing, and typing services
• Other duties as assigned

Data Entry and Maintenance in Skyward

• Run Data Mine Reports
• Update new staff, class periods, room numbers, etc in Skyward each year
• Create and maintain Special Education Rosters in Skyward
• Assist in all aspects of scheduling students into courses/sections, teams, lockers, etc for the upcoming school year.
• Process all changes and adjustments in student schedules, parent/student address changes and contact information, and run periodic midterm and end of term grade reports.
• Other duties as assigned

Reports To: Building Principal or designee

Terms: Base starting rate $17.18, 220 days per year, 8 hours per day