Job Description

The Executive Project Manager is a key individual contributor in the Office of the Chancellor. This position is responsible for planning and managing the day-to-day administrative and operational activities of various programs and providing project management on a number of initiatives. The Project Manager is responsible for planning, tracking, data analysis, reporting, and overseeing the administration and implementation of programs and projects. This position works with both internal and external partners to successfully set and meet project milestones in order to meet the goals set by the Chancellor, Chief of Staff and Senior Counselor. The position is a full-time, benefits-eligible, on-campus position.

The Office of the Chancellor at Vanderbilt University is committed to upholding the University's vision by excelling in management, strategic initiatives, and operational success. The unit embodies the core values and mission of the university, working closely with key stakeholders to address complex issues that span across the University and its affiliates as well as coordinating with the Board of Trustees on complex and cross-institutional issues. Each member of the team is crucial in executing the strategic initiatives and advancing the university through strategic partnerships. The team supports the Chancellor and Vice Chancellors in managing the university's planning and operations, liaising with affiliates, and collaborating with the Board of Trustees on multidimensional, university-wide concerns.

Duties and Responsibilities 

• Plans, implements, and leads special projects for the Office of the Chancellor to ensure successful outcomes.
• Develops program overviews and guidelines and manages program administration and implementation timelines.
• Oversees tracking and maintaining program data, metrics and outcomes and assesses program impact to ensure achievement of goals.
• Identifies potential process improvements for projects, proposing enhancements and reporting on concerns.
• Drafts project communications and reviews summaries to the Chief of Staff, Senior Counselor and leadership.
• Maintains positive and collaborative working relationships with campus and external partners and solicits feedback to improve projects and programs. 
• Identifies, analyzes, and improves upon existing project management processes.
• Provides professional and/or technical support in the execution of day-to-day project activities.
• Conducts research and prepares reports and white papers for review. 
• Works with partners across the university and externally to coordinate resources needed to execute projects and manage programs.
• Other duties as assigned

Qualifications

• A Bachelor’s degree from an accredited institution of higher education or equivalent is required. 
• Master’s or advanced certificate preferred.
• At least 5 years of directly comparable experience is necessary.
• Ability to think strategically to manage multiple projects/initiatives with changing priorities and strict deadlines in a rapidly changing environment is necessary. 
• Excellent organizational and planning skills are necessary.
• Ability to multi-task, meet deadlines, and adapt to shifting project requirements is necessary.
• Superior project management and time management skills are necessary.
• Exceptional interpersonal skills with the ability to interact with individuals across the university and externally is necessary.
• Superior organizational skills, verbal and written communication skills, and the ability to articulate and present information to various and diverse audiences is necessary. 
• Evidence of exceptional judgment and decision-making skills is necessary. 
• Demonstrated ability to handle high level sensitive and confidential information is necessary. 
• Proficiency in office software tools (e.g., Microsoft Excel, Word, PowerPoint), and other software tools for communication, analysis and operation is necessary.
• Demonstrated ability to analyze, use, and present data as part of the project management process is necessary.