• Trains all newly hired Sponsored Programs Administration hires on subcontract-related activities.
• Creates, implements, and revises internal training procedures on subcontract-related activities.
• Keep the SPA team and broader campus community updated with any sponsor or regulatory changes that affect the university as a whole by disseminating information through current avenues (webinars, trainings, listserv, etc.) and working with the Training Manager on creating and internal and university-wide training.
• Helps develop and/or present training on subcontract processes, both internally to Sponsored Programs Administration and externally to partners around campus.
• Meets individually with other subcontracts analysts regularly to help with questions that arise and determines which issues need to be elevated outside of the subcontracts team.
• Accurately assesses information and is detail oriented in the creation and review of subcontracts, particularly the more complex ones. Considers the long-term implications of actions today and advises employees appropriately.
• Review and sign subcontract agreements on behalf of the University.
• Regularly collaborates with other parties, both departmental and outside of Vanderbilt, related to the status of subcontracts, as well as any edits that need to occur.
• With a high level of autonomy, manages time, activities and outcomes well so that progress stays on track, including during high workload periods.
• Maintains highly organized and detailed files, reviewing closely with an eye toward catching mistakes (particularly related to budgets and periods of performance).
• Maintains a high level of expertise in the file management system used by Vanderbilt for subcontracts, including any future system changes.
• Provides outstanding customer service, assuming positive intent in others.
• Serves as Vanderbilt University’s administrative officer in the Federal Demonstration Partnership. Uses excellent professional judgment in escalating issues for additional review by management.
• Assists in updating subcontracting procedures for legal compliance, as well as system changes and integrations.

Qualifications

• An Associate’s degree plus two years’ relevant experience is necessary.
• A Bachelor’s degree is strongly preferred.
• Competency with, outlook, excel, Microsoft Office Suite, is necessary.
• Experience in an office environment is necessary.
• VERA, Oracle, and various other internal Vanderbilt systems knowledge is preferred.
• Vanderbilt University experience is strongly preferred.
• Exceptional customer service skills are required.
• Strong written and oral communication skills are required.