Vannin Chief of Staff has been retained by a new consultancy focused on offering fresh perspectives that help executives make strategic decisions based on data and digital initiatives. The firm's founder, known as "The Oracle of Data" by industry insiders, has an extraordinary ability to forecast data and regulatory trends, giving clients a competitive edge. With three decades of trusted expertise and connections with government leaders, top academics, and Fortune 100 companies, the founder cuts through the noise, develops revenue-generating and protective strategies, and guides leaders toward market growth and business success.

Chief of Staff Role

Our client is seeking a Chief of Staff to serve as an execution partner to the Founder & CEO. This role involves collaborating with the EA and COO, external clients, and board members to drive key initiatives and events and support the establishment of the company’s internal systems and processes. The ideal candidate is a proactive professional with an entrepreneurial mindset, eager to contribute to the growth of this emerging consultancy with precision and passion. They should have exceptional attention to detail and critical thinking abilities. Curiosity, adaptability, and comfort with managing change and ambiguity are essential. Experience in marketing, client relationship management, and project management is highly desirable. Proven demonstration of exceptional discretion when handling confidential information is essential.

This will be a full-time, 100% remote, exempt position based anywhere in the continental United States.

Responsibilities

Company Operations:

• Establish scalable backend tools, processes and resources to support client success and company growth.
• Own invoicing, including tracking billing schedules, collections, and invoicing clients.
• Manage third-party vendor selection, management and billing including oversight of vetted contractors

Marketing & Sales:

• Manage list of client contacts, advancing them through the sales cycle.
• Utilize contact management tools for communications and outreach.
• Handle tactical marketing tasks, including designing in Canva and creating HTML emails.
• Oversee the creation and management of presentation decks, with basic proficiency in PowerPoint for customizations.
• Manage the newsletter, ensuring it is published twice monthly.

Event & Engagement Coordination:

• Coordinate speaking engagements, including preparing contracts, negotiating rates, and managing logistics.
• Coordinate an annual summit, including speaker coordination, sponsorship preparation, and outreach correspondence.
• Manage speaking assets (e.g., photos, bios, rate cards) and handle enrollment in speaker bureaus.

Minimum Qualifications

• Bachelor's degree with proven experience in an operations role, preferably in a professional services and/or fast-paced startup environment.
• Demonstrated expertise in project management, client relationship management.
• Tactical marketing skills and prior experience in establishing back-office operations for an early stage company is a must.
• Advanced proficiency in Google Workspace and MS Office Suite.
• Excellent verbal and written communication and strong attention to detail.
• A natural curiosity to learn more about AI automation and data trends.

Preferred Skills & Experience

• Proven ability to juggle multiple projects and meet tight deadlines, showcasing strong ownership, organizational, and time-management capabilities under pressure.
• Skilled in professional and diplomatic written and verbal communication, capable of engaging effectively with a diverse range of internal and external stakeholders with high executive presence.
• Comfortable with ambiguity and creating order out of chaos with a proven ability to form clear action items with little direction.
• Self-starter and self-motivated with a proactive approach to identifying and addressing issues.
• Understanding of basic marketing tactics and CRM management is a plus.
• Ability to travel up to 10% or as needed.

Compensation Range: DOE $115,000 - $125,000 USD annual salary

What to Expect from Our Selection Process

Our selection process is designed to assess the whole candidate and foster a mutual match for you and us. The process includes:

1. Vannin Chief of Staff Screening: 15-minute phone & 30-minute video interview
2. Client Interview 1: Virtual Interview with Founder & CEO
3. Client Interview 2: Virtual block interview with EA and COO
4. Client Interview 3: Virtual business case with Founder & CEO

Our client is committed to creating and maintaining a diverse and inclusive workplace where our employees can thrive and be themselves! We welcome all persons into our community. We embrace the diversity of gender, gender identity or expression, race, color, religious creed, national origin, ancestry, age, physical and mental disabilities, medical condition, genetic characteristic, sexual orientation, marital status, family care or medical leave status, military or veteran status, or perceived membership in any of these groups.