Payroll & HRIS Specialist

Jacksonville, Florida, United States (Hybrid)

About VENUS

VENUS® is a leader in stylish, on-trend designs in women’s clothing, swimwear and lingerie. Founded in 1982, the Florida-based brand pioneered swim separates and continues to drive newness in fit, fabric and design across all categories. Made for everybody, the collection is offered in a full range of sizes from 2-24. VENUS® is committed to inclusivity, as well as socially- and environmentally-responsible business practices that positively impact both people and the planet

About the Position

We are seeking a detail-oriented professional to join our team as a Payroll & HRIS Specialist. This role combines the responsibilities of overseeing payroll, managing our HRIS system, overseeing the 401k plan administration, compensation, and ensuring HR compliance across all functions. The ideal candidate will possess strong analytical skills, an understanding of payroll, and proficiency in HRIS administration to support our organization's payroll and human resources operations effectively.

Responsibilities

• Oversee bi-weekly payroll processed by our payroll provider.
• Calculate and communicate supplemental payments such as bonuses, reimbursements, and incentives.
• Calculate and communicate prorated pay adjustments for various scenarios including disability, leaves of absence, new hires, and terminations.
• Serve as the administrator for the HRIS/HCM system, overseeing modules including the core HCM, Payroll, Benefits, Performance, Recruiting, and Reporting.
• Design, configure, and maintain HRIS functionalities to support organizational needs and ensure data accuracy and security.
• Act as the liaison between HRIS vendor (ADP) and internal stakeholders, troubleshooting issues and implementing system enhancements.
• Conduct thorough benchmarking of roles, define and maintain pay bands, assess market trends to ensure competitiveness, and harmonize external market changes with our internal compensation strategy.
• Collaborate with HR peers and senior leadership to align compensation practices with organizational goals and ensure equity and fairness across all levels of the company.
• Respond to employee inquiries regarding HRIS functionality.
• Designs custom reports and data sets for projects and standard reports for ongoing functions based on organizational needs.
• Manage regulatory reporting such as EEO1, BLS OEWS, and state specific reporting.
• Review and approve annual tax statements (W-2s, 1095-B, etc.)
• Manage I-9 compliance
• Process benefit carrier invoices and manage related interactions with benefit carriers.
• Serve as the Plan Administrator for the 401k Plan, providing support on enrollment, distributions, and plan compliance.
• Identify opportunities for process improvements and system enhancements, collaborating with stakeholders to implement changes effectively.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• 3 years of experience in payroll processing, HRIS management, and reporting.
• Proficiency in ADP Workforce Now
• Understanding of payroll and HR compliance.
• Strong Excel skills and technologically adept
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent communication skills, both verbal and written.