23 Administrative Coordinator Jobs in Portland, OR
Vestas is Hiring an Administrative Coordinator Near Portland, OR
- Position: Development Coordinator, Executive Assistant
- Location: Portland, OR
- Vestas American Wind Technology
- Steelhead Americas (Development)
- US & Canada
- Steelhead, Vestas American’s development function operating across the US, is seeking a Developments Coordinator Executive Assistant. This role provides organizational and administrative support of a complex and confidential nature to the SVP of Development and Development Leadership team. Engage and work with the development team while overseeing office operations, coordinate administrative tasks, and support the smooth functioning of our office. We are looking for someone with advanced organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace.
- At Steelhead, we believe in promoting a positive work environment founded on professionalism and integrity, where open communication and continuous learning are encouraged. If you appreciate teamwork, value diversity, and are committed to the highest workplace standards, Steelhead is the perfect place for you.
- Responsibilities:
- Provides advanced, diversified and confidential administrative support and administrative responsibilities for SVP of Development and Development Leadership team.
- Supporting internal communication campaigns to effectively distribute key information
- Interfaces with high level internal and external contacts requiring considerable discretion and initiative including with limited to no supervision answering telephone inquiries and communication.
- Coordinates meetings, arranges appointments, books travel, manage mail and processes expense reports.
- Supervises and caters internal events requiring refreshments and specific accommodations.
- Manage the logistics of all internal team events and support client and partner visits
- Support the Steelhead DEIB committee with events and communications
- Monitoring and ordering inventory for office and break room supplies
- Coordinate with hiring manager and HR for onboarding of department new Steelhead hires.
- Filing and organizing records, invoices and other important documentation
- Organize SAP/Workflow, travel expenses for leadership team and process PO’s within department.
- Work in the office on a daily basis and act as the main point of contact for the Development department for office related matters
- Submitting work orders and scheduling repairs for general office space and equipment
- Maintain org chart, team roster, important milestones, distribution lists and templates.
- Attention on team engagement, collaboration, knowledge sharing and fun.
- Qualifications:
- Bachelor’s degree or equivalent.
- 5-8 years’ experience in providing administrative support for executive level, office management, project management, and event coordination support.
- Professional oral and written communication skills, expert proficiency in drafting business correspondence.
- Solid computer skills, expert in all MS Suites office software and SAP.
- Efficient organizational and project management skills. High time-management skills and an ability to organize and coordinate multiple concurrent projects
- Skilled interpersonal and communication skills, including branding and marketing.
- High-quality organization and attention to detail. Ability to balance responsibilities, prioritize to-dos, and maintain an organized office environment.
- Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades. Committed, professional, diplomatic, able to prioritize, and supervise multiple tasks.
- Comfort with changing priorities and a friendly work environment.
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Innovative management, willing to be forward-thinking and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- Competencies:
- Solid Natural Ability to Work in Teams
- High Degree of taking Initiative, Motivation & Flexibility
- Ability to thrive with limited supervision
- Skilled Desire to Learn New Skills & Knowledge
- Great Work Ethic, Dependability & Commitment to Team/Company
- Personal Desire/Value to Produce Quality Work
- Ability to maintain confidentiality
Job Summary
Full Time
$76k-96k (estimate)
06/23/2024
07/11/2024
vestas.com
BRIGHTON, CO
15,000 - 50,000
1992
JESTERSER HANS
$500M - $1B
Utilities
Related Companies
About Vestas
Vestas is the energy industrys global partner on sustainable energy solutions. We design, manufacture, install, and service wind turbines across the globe, and with +136 GW of wind turbines in 84 countries, we have installed more wind power than anyone else. Through our industry-leading smart data capabilities and +117 GW of wind turbines under service, we use data to interpret, forecast, and exploit wind resources and deliver best-in-class wind power solutions. Together with our customers, Vestas more than 29,000 employees are bringing the world sustainable energy solutions to power a bright ...future.
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The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
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Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Knowledge on word processing using spreadsheets and travel logistics.
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Bilingual (English / Korean) administrative coordinator is a plus.
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Have at least 3 years nonprofit administrative or program support experience.
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