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VetJobs is Hiring an Administrative Assistant - Miami,FL Near Miami, FL
Job DescriptionATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
OverviewUniversal Engineering Sciences (UES) is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
SummaryThe Administrative Assistant is a key role responsible for assisting the Building Inspection Department with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment
Minimum Education RequiredHigh School/GED
Job_CategoryAdministrative and Support Services
Additional Qualifications/ResponsibilitiesRequired Qualifications:
State*Florida
Job CodeAdministrative_Assistant Clerical
Affiliate SponsorUES
OverviewUniversal Engineering Sciences (UES) is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
SummaryThe Administrative Assistant is a key role responsible for assisting the Building Inspection Department with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment
- Work is normally performed in a typical interior/office work environment.
- Lifting and/or occasionally moving up to thirty-five lbs. can be expected.
- Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing.
- Correctly documents correspondence, reports, results, and invoices for the BID department following project deadlines
- Organize and maintain data related to billing and invoicing
- Serve as primary point of contact for permit applicants, providing information and guidance on permit requirements and procedures
- Coordinate with building inspectors, plan reviewers and other staff to facilitate the permit review process
- Scan complete files into the document storage system at project completion
- Create correspondence, letter reports, and other documents as required
- Take calls from clients, municipalities, building inspectors, and other intra-office personnel
- Answer client questions promptly and handle specials requests regarding typing and billing
- Speak eloquently and politely on the phone and provide excellent customer service
- Operate a personal computer proficiently, with the typing at least 50 words per minute (wpm)
- Understand and interpret contracts and invoices accurately
- Follow safety procedures and ensure compliance
- Function as a strong multi-tasker and team player in a high-stress environment
- Collaborate effectively with colleagues to achieve department goals
- Other duties may be assigned
Minimum Education RequiredHigh School/GED
Job_CategoryAdministrative and Support Services
Additional Qualifications/ResponsibilitiesRequired Qualifications:
- Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
- Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
- Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.
- Computer skills sufficient to operate a laptop, including sending and receiving emails, and the ability to learn Field Data Collection (FDC)/Inspector Gadget to input data and prepare reports.
- Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
- Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.
State*Florida
Job CodeAdministrative_Assistant Clerical
Affiliate SponsorUES
Job Summary
JOB TYPE
Full Time
SALARY
$46k-58k (estimate)
POST DATE
06/22/2024
EXPIRATION DATE
06/25/2024
WEBSITE
vetjobs.com
HEADQUARTERS
Lake Saint Louis, MO
SIZE
<25
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