Overview

ABOUT THE POSITION

VHB’s Albany, New York office has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team. The position provides support to our office with a wide range of tasks from day to day. The ideal candidate should possess a “can-do” attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast paced deadline-oriented consulting firm. Candidate should be proactive with an ability to prioritize tasks and anticipate needs. Position includes opportunities for personal and professional development and growth in joining one of VHB’s fastest growing office on the east coast. We anticipate about 20-25 hours per week.

Responsibilities

• Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor’s arrival. Assists and directs visitors to appropriate meeting location.
• Answers and transfers phone calls. Relays messages as needed.
• Processes and distributes mail. Prepares packages for pickup and delivery.
• Performs administrative duties (e.g., data entry, filing, photocopying).
• Support project teams with abutter certified mailing.
• Produces reports, spreadsheets, presentations, and other documents as assigned.
• Understands VHB’s organizational structure and policies; interfaces with employees in various departments to gather information and resolve problems.
• Schedules meetings and events for a team, department, or office.
• Plans, orders, and assists with food for meetings.
• Maintains office supply inventory.
• Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory.
• Assists with new employee onboarding.
• Participates in professional and personal development aligned with career goals.
• Performs other administrative duties as assigned.
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Qualifications

• 2-5 years of office administration experience
• High school diploma or GED

Skills & Knowledge

• Proficient with Microsoft Office Suite and Adobe Acrobat.
• Excellent verbal, written, and interpersonal communication skills.
• Strong focus on customer service.
• Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers.
• Self-motivated, highly organized, and detail oriented.
• Skills and knowledge must be commensurate with required experience and job level.

Work Environment

Requires ability to work in a busy office environment with significant computer and phone use. May require physical work, including reaching, lifting, transporting, pushing, and pulling objects up to 30 lbs.

Our best estimate of the hourly salary range for this position located in Albany, NY is $21/hr to $24/hr. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace

We are consistently rated one of the top AEC firms to work for across our 30 offices on the East Coast. We’re growing, and we hope you’ll join us! 

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion—supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.

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